Procurement Officer at AB Microfinance Bank

Job Summary

• The Bank is currently looking for additional staff to join the Procurement Unit to Support all processing, sourcing and purchasing activities to ensure all procurement transactions are delivered efficiently.
• The Procurement Officer will be responsible for coordinating and delivering on procurement throughout assigned portfolio and spend area, providing support and advise to end users/requesters within assigned portfolio and spend area, compliance with internal procurement systems, policies, guidelines and procedures, negotiating new supply agreements and renegotiating existing supply agreements within assigned portfolio/spend area amongst other tasks.

Main Responsibilities

• Instant capture of all procurement requests from internal customers (End users and Interfacing Department) to procurement in an electronic format on the procurement requisition report for ease of tracking requisitions, assessment and delivery of expectations/satisfaction of stakeholders for request within assigned portfolio
• Monthly report of performance in purchasing activity within assigned portfolio expected to turn requisitions into goods and services within specified turnaround time that ensures requestors are provided timely
• Maintain and constantly update register of market prices and catalogues through the conduct of Market surveys on goods and services procured by the Bank from time to time or as may be required
• Ensure full compliance with the Bank’s laid down procurement policies, procedures and practices in the course of delivering day to day task
• Follow established policies/procedures in the identification and registration of new suppliers to be inputted into the Bank’s current supplier database as registered vendor and ensure only such registered vendors are awarded contracts from the Bank
• Participate in the evaluation of suppliers for the purpose of conferment of preferred and approved supplier status with approval from Unit Supervisor
• Participate in the negotiation of contract and purchase requirements on a range of procurement within portfolio ensuring favorable terms and conditions are obtained for the Bank with minimal risk of exposure and ensure delivery to exact specifications as requested in requisitions
• Prepare and administer approved request for quotation, proposal and tender documentations/application of tender and strategic sourcing process for key projects and spend categories as may be required
• Ensure approved authorized signatories have endorsed vendor payment vouchers and final invoices and/or proforma invoices and supporting documentations for payment processing of cost incurred within assigned portfolio
• Ensure all processed invoices and vouchers are paid for timely and completely.
• Quarterly update of supplier list within assigned portfolio
• Any other responsibility as may be assigned.

Necessary Experience and Requirements

• Bachelor's Degree in Management, Social Science or any related field.
• 4 - 5 years procurement related work experience in a reputable organization
• Professional Certification in Purchasing and Supply (An added advantage)
• Ability to understand and apply policies, procedures to daily task
• Well-developed oral and written communication skills
• Project and time management ability
• Proficient in Microsoft word, Excel and Power point
• Proficient in Data analytics and visualizations
• Experience in travel protocol management (Flights, hotels, daily per-diem & local transportation management)
• Knowledge of service procurement management (Internet service, technology service)
• Knowledge of supplier performance management
• Intermediate/advanced Negotiation skills
• Ability to meet multiple deadlines and very meticulous.