Procurement Officer at Voltaire Lifestyle Services Limited

Description

• We are seeking an organised, experienced Procurement Officer to join our growing team. In this position, you will research and negotiate the best price and quality for our supply needs.
• You will establish relationships and serve as a representative of the company when negotiating contracts and building vendor and supplier trust as well as track and monitor the delivery and confirmation of all materials and supplies.

Responsibilities

• Research and evaluate potential vendors and suppliers.
• Request quotes and compare prices for maximum ROI.
• Estimate and establish cost parameters and budgets for purchases.
• Create and maintain good relationships with vendors and suppliers.
• Negotiate appropriate contracts for pricing and supply.
• Examine and review products and supplies to ensure quality.
• Track incoming inventory, delivery arrival time, and note actual arrival time.
• Organise and update internal database of suppliers, delivery times, invoices, and quantity of supplies.
• Work with team members, supervisors, the general manager and chef to develop future purchasing plans and source potential relationships with vendors.
• Analyze potential vendors and suppliers for future project needs.
• Ensure all deliveries contain all goods requested.
• Collaborate with financial team members on contracts, invoicing, and other financial matters.
• Monitor stock levels and place orders as needed.
• Coordinate with warehouse staff to ensure proper storage.
• Attend trade shows and exhibitions to stay up to date with industry trends.

Requirements

• Bachelor’s Degree in Business Administration, Management, Finance, or related field preferred.
• Minimum of five (5) years' work experience
• Solid knowledge and understanding of purchasing processes, policy, and systems.
• Proven work experience as a Purchasing Officer, Purchasing Agent, or similar role.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
• Excellent verbal and written communication skills; able to negotiate, establish, and process contracts.
• Able to multitask, prioritise, and manage time efficiently.
• Accurate and precise attention to detail.
• Able to make decisions in a fast-paced environment.
• Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors).
•  Hands-on experience with purchasing software.
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
• Negotiation skills.
• Good understanding of supply chain procedures.
• Preferably with experience in purchasing food items/ingredients.