Purchasing Officer at Intersect Consortium

Job Description

• We are seeking an experienced Purchaser to manage the procurement of food items and store items for our facilities.
• The ideal candidate should have a strong background in purchasing, particularly in food service operations, and be knowledgeable about local markets and vendors.
• This role requires meticulous attention to detail, the ability to negotiate prices and ensure timely delivery of quality products. The Purchaser will collaborate closely with kitchen staff and other relevant departments to ensure efficient inventory management and cost-effective purchasing practices.

Responsibilities

• Work with the Store Officer across multiple centres to create re-order levels.
• Oversee the purchasing of Food Items for Kitchens across our facilities.
• Oversee the purchase of store and other items across our facilities.
• Coordinating purchasing activities for all organizations in the consortium in Abuja and overseeing and supporting the purchasing unit in our out-of-station centres.
• Make comprehensive lists of required food items and store items based on operational needs and budget constraints.
• Conducting regular market surveys to identify cost-effective vendors
• Negotiating prices and terms with vendors to secure favourable deals
• Producing monthly reports on cost savings achieved through efficient purchasing practices.
• Overseeing the distribution of purchased items to various centres and departments.
• Collaborating with cooks and relevant staff to develop and routinely change the food menus ensuring they meet nutritional standards and budgetary guidelines.
• Working with the chef Supervisor in developing a standardized unit of measure and ensuring accurate inventory management.
• Managing bulk cooking operations across hospital centres to ensure consistency and quality.
• Monitoring inventory levels and ensuring adequate stock levels of food and store items.
• Prepare and maintain purchasing records, reports and price lists
• Work with the admin department to determine procurement needs, quality, and delivery requirements
• Assist in the development of specifications for equipment, materials, and services to be purchased
• Reconcile or resolve value discrepancies
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices
• Develop and implement purchasing and contract management instructions, policies, and procedures
• Prepare reports regarding market conditions and merchandise costs.
• Can be a member of at least three standing committees.
• Any other duties assigned by your line manager

Requirements

• A diploma degree in Business Administration, Supply Chain Management, or a related field is preferred.
• Proven experience as a Purchaser or similar role, preferably in a hospital or food service setting.
• In-depth knowledge of purchasing strategies and techniques, particularly in food procurement.
• Familiarity with local markets and vendors, with the ability to identify reliable suppliers offering competitive prices.
• Strong negotiation skills and the ability to build and maintain effective vendor relationships.
• Excellent organizational and multitasking abilities.
• Analytical mindset with a focus on achieving cost savings without compromising quality.
• Effective communication skills and the ability to work collaboratively with diverse teams.
• Proficiency in MS Office (Excel, Word).