S.H.E Operations Coordinator at Centre for Integrated Health Programs (CIHP)

Job Purpose

• To ensure the smooth operations in the S.H.E Centre and provide Facility Care, asset & fleet management and logistic support.
• Responsible for delivery of support services on time at value for money to the project(s) and ensure that all operational documents and reports are completed in a timely manner and shared and filed to enable effective decision-making.
• The incumbent projects a professional company image through in-person and phone interaction.

Essential Duties and Responsibilities

• Manages the implementation of internal policies and procedures in the S.H.E Center
• Maintains a master calendar for events, meetings, and workshops as provided by the project team
• Provides administrative support to staff and visitors when required including assisting with travels, logistical arrangements and booking meeting venues.
• Supports with the management of vehicle fleet and coordinates logistics activities including the management of vehicles and drivers.
• Carries out assets verification and updating of inventory register
• Ensures proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building. Arrange for repairs as necessary.
• Coordinate and Provides technical and administrative support on all Short-Term Hire related matters
• Oversees the maintenance of office equipment/machines
• Provides office orientation for new employees.
• Ensures office procedures are kept up- -date and communicated to staff
• Coordinates and maintains records for staff office space, phones, parking, company cards and office keys. to
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Ensures security and safety of office, staff, and physical assets belonging to the organization.
• Contributes to a positive working environment for all staff, beneficiaries and visitors
• Performs any other duties as assigned by supervisor or designee.

Qualifications and Experience

• Degree or equivalent qualification.
• 3-year relevant administrative experience especially in an international NGO
• Proven computer skills, including experience using Microsoft words and Excel.
• Able to work with basic supervision, with initiative, and good judgment.
• Proven skills in meeting logistics and fleet management
• Efficient and accurate with details.
• Sensitive, compassionate and positive; good relationship skills.
• Ability to handle confidential information with discretion.
• Team worker. The ability work as part of a team.
• Fluency in speaking, reading, and writing English
• Strong organizational and prioritization skill.