Secretary / Personal Assistant to the Chairman at International Energy Services Limited (IESL)

Job Description

• We require dedicated female professional with high level Integrity for the role of Secretary / Personal Assistant to the Chairman.  (Preferably bllingual (- French) and female for gender balance).
• The Secretary / Personal Assistant to Chairman will be responsible for providing efficient and personalized secretarial and administrative support to the Chairman in a professional and timely manner. The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an executive assistant role supporting a busy Top Management staff.
• To be successful on the job you must be well-organized, have great time management skills, report writing, excellent communication skills, scheduling and managing itinerary, e-mail management and good listening skills and be able to work independently delivering exquisite results.

Job Responsibilities

• Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed; maintain a master corporate calendar of all conferences, meetings, and holidays.
• Understand the needs of partners/clients and be able to respond effectively with a plan on how to meet their needs.
• Think strategically - seeing the bigger picture and setting aims and objectives to develop and improve the company.
• Develop proposals, presentations, contracts, and concept notes. Attends seminars, conferences, and events, where appropriate.
• Maintains database of contacts in the use of contact information.
• Devising and maintaining Executive's office including data management and filing.
• Negotiation and set up of partnership initiatives with the highest level of sensitivity and confidentiality to achieve a positive outcome.
• Keep abreast of trends and changes in the business world
• Other duties as may be assigned.

Requirements

• Minimum of Bachelor's Degree or HND in Secretarial Admin / Office Management or related field.
• 4 - 7 years work experience in similar role with a top executive
• Proficiency in written, spoken French language
• Excellent MS Office Skills, Social Media Content Creation and Traffic Management skill
• Ability to effectively use Zoom Meetings, Microsoft Teams, Google doc/sheet/calendar.
• Strong communication skills, organizational skills, and IT fluency.
• Ability to multitask and manage complex projects.