Secretary to the Principal at St. Mary Dedication British International High Schools

Job Description
General Responsibilities  

• To perform duties and attend meetings as reasonably required. 
• To undergo in-service training where required. 
• To observe and implement current school policies and good practice. 
• To carry out such particular duties as the Principal may reasonably direct from time to time. 

Accountabilities: 

The post holder will: 

Report to the Principal. 

Work closely with other staff. 

Specific responsibilities: 

• Managing Principal’s diary and appointments including incoming communications e.g. email, post, etc.
• Manage any incoming correspondence referring on as appropriate; screening inquiries and requests, and  handling them as appropriate 
•  Supporting the Principal’s management of administrative duties including the preparation of necessary  documents and reports 
•  Organise and file paperwork, documents, and computer-based information 
• Receive visitors on behalf of the Principal 
• Undertake liaison between the Principal and school staff, parents, and the local community in general.
• Arrange travel for meetings, preparation, and distribution of agendas and paperwork, and minute taking for staff meetings, management meetings, etc
• Provide administrative support for the Senior Leadership Team as directed by the Principal. 
• Support for the School 
• Be aware of and comply with policies relating to Child Protection, Health & Safety, Equal  Opportunities, Confidentiality, as well as general staff procedures 
• Contribute to the overall ethos, vision, and aims of the school 
• Appreciate and support the role of other professionals 
• Attend relevant meetings as required 
• Participate in training and other learning activities as required 
• As this is a full-time position annual leave should be taken in school holiday time.

Qualifications

• Minimum OND 
•  Experience of working in a school or a similar role 
• Proven experience in office administration and management task 

Skills and Attributes 

• Ability to manage own time effectively 
• Ability to adhere to working procedures and policies within the school environment Ability to operate as part of a team or individually as required Ability to relate well to children and adults 
• Good communication skills 
• Good ICT skills 
• High level of confidentiality required 
• Patient, flexible and adaptable, meticulous and conscientious

Additional Information

• Competitive salary
• Pension plan
• Opportunity for growth
• Job Location