Senior Human Resources and Administrative Manager at Phillips Consulting

Description

• Our client, a leading indigenous trading and logistic organisation is looking to recruit a highly skilled Senior Human Resources and Administrative Manager who will oversee the company’s Legal practices, processes, and strategies to achieve the overall corporate vision.

JOB DUTIES/RESPONSIBILITIES:

• Overseeing recruitment, selection and the onboarding process
• Managing the company’s appraisal system and conducting appraisal meetings
• Ensuring that the company’s procedures comply with employment regulations
• Managing and training the HR team
• Monitoring various aspects of an employee’s performance, such as attendance and sick leave
• Accessing the need for training and then designing and implementing training programs accordingly
• Handling any disciplinary processes and formal grievances
• Setting and reviewing pay structures and employee perks and benefits
• Hiring and training new administrative employees
• Evaluating the administrative department regularly and implementing improvements
• Setting up and taking notes during company meetings
• Performing inventory and ordering new office supplies
• Delegating specific projects to administrative employees
• Preparing and reviewing reports
• Liaising between administrative staff and senior management
• Evaluating administrative staff on an annual or biannual basis
• Distribute payment statements and gather signed receipts (digital or paper)
• Report on payroll expenses
• Ensure wages and tax/statutory withholdings comply with regulations
• Process wages and tax/statutory withholdings promptly
• Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal & external databases
• Oversee the KYC and onboarding process of existing and new clients
• Answer questions about compensation, benefits, taxes and insurance deductions

Requirements

SKILLS AND QUALIFICATIONS REQUIREMENT:

• Qualification in Human Resources or Business Administration; Accounting knowledge will also be an asset
• Minimum of 3-5 years’ experience in Human Resources and Administrative positions
• Strong knowledge of employment and labor legislation
• Strong mathematics skills with an ability to spot numerical errors
• Ability to handle confidential information
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Experience working in the Entertainment and Oil & Gas industry will be a great asset
• Advance use of Microsoft Office 365 (Word, Excel, PowerPoint etc) as well as the ability and initiative to acquire additional skills and training as necessary
• Excellent interpersonal and communication skills (listening, written and verbal) with demonstrated ability to communicate with stakeholders at all levels, with a high degree of professionalism, tact, sound judgment, and confidentiality
• Ability to use HRIS application, reconcile, compute payroll, and remit statutory staff deductions
• Excellent organizational and time management skills, with the ability to accurately prioritize and effectively manage multiple tasks simultaneously in a fast-paced environment
• Supporting the development and implementation of HR initiatives and systems
• HR Credentials (e.g. PHR, CIPM)
• Excellent verbal and communication skills, including the ability to listen and effectively verbalize ideas
• Strong leadership skills to guide an HR team and support and motivate staff
• A solid understanding of the key principles of local and International employment law
• An ability to remain calm in stressful situations including during disciplinary hearings or staff conflicts
• Solid ethics and morals and sound judgment
• Thorough attention to detail
• Flexibility and openness to change
• Sensitivity and empathy
• Resourcefulness and excellent time management skills
• Ability to take initiative
• Ability to competently utilize administrative software
• Ability to work well in a group or independently
• Living close to Victoria Island will be a major advantage.