Senior Human Resources Manager at Jibs-Ray Nigeria Limited

Job description

• Own and execute complete employee onboarding – Documentation, Induction, system access, team and company orientation sessions, periodic check-in meetings
• Initiate pre-employment checks and background verification per the company’s hiring policy
• Work in close coordination with the unit head to ensure onboarding documentation is completed as per the company’s employment SLA
• Work with different teams to achieve excellence: work with the Legal and HR heads to draft employment contracts and ensure compliance and accuracy
• Create and communicate organizational policies and processes effectively to ensure compliance across the company.
• Payroll administration, Leave administration, and benefits & compensation management
• HR Department Budget forecasting, capitalization and reporting on department spends
• Manage HRMS and other process-related software and keep the employee information updated at all times
• Create and maintain employees' social tracker and manage its associated activities; employee important dates and special occasions on the staff social calendar such as birthdays, anniversaries, etc. as per the company policy.
• Plan and execute regular engagement activities. Manage engagement events on special occasions such as festivals and offsite/outdoors.
• Maintain trackers for all HR processes and perform necessary analytics to keep a check on processes.
• Manage HR audits in coordination with external parties and ensure compliance.
• Address and resolve employees’ queries and concerns per the company’s operating practices
• Manage employee off-boarding process and ensure a smooth separation experience
• Manage gift/hamper/reward distribution to employees, partners, clients, and customers as per the organization’s policies
• Manage vendor discussions; (service procurement, onboarding, off-boarding), vendor contracts, purchase order creation, requisition, distribution, and sign-off according to the agreed SLA.
• Work in close coordination with the head of HR for invoicing and approvals.
• Coordinate with the accounts team for on-time payment for vendors and other expenses.
• Ideate and execute L&D programs and coordinate with SMEs for regular training sessions
• Work in close coordination with the unit heads for employees’ performance appraisals on KPIs / KPAs. Support in executing performance reviews as per the company’s policy
• Come up with ideas to continuously improve HR processes and practices
• Plan and coordinate relevant stakeholder meetings within the company
• Attend management meetings and strategic planning meetings on behalf of the department
• Ensure strict adherence to health and safety regulations, conduct safety audits, and promote a culture of safety within EBS.
• Budget Management: Monitor and control department costs to stay within budget constraints, with a focus on cost optimization.
• Weekly, and monthly HR department activities reporting and presentation; prepare and present regular reports, status updates, and performance metrics to EBS leadership and relevant stakeholders.
• Stay informed about regulatory changes and compliance requirements related to telecommunications infrastructure deployment, ensuring EBS project activities are compliant.
• Problem-solving and decision-making with a sound judgment approach for conflict management and disciplinary actions.
• Provide evening and weekend on-call support as the need arises.
• Knowledge of industry best practice