Supply Chain Officer at IT Horizons Limited

Job Summary

• This position is responsible for processing and placing all orders and deals won by the organization.
• The role officer oversees negotiating pricing and terms of orders and projects with vendors, distributors and OEM.
• He/she maintains and foster relationships with vendors, distributors and OEMs. past.
• He/she engages the project team for solution orders providing them weekly updates and engages the Bid desk/Account officer for consumables orders and provide them with up to date updates.
• He/she manages the project team and other internal and external stakeholders when there are issues with existing orders.
• The role owner engages vendors and distributor for real-time updates on orders and provide the related team with same.
• The role ensures vendor onboarding for all new vendors, planned vendor performance assessment for new and existing vendors and off boarding for exiting vendors.
• The role processes payment for vendors based on agreed terms and follow up with the finance team for prompt payment. engages vendors and distributors for order pricing, ensure fair biding and send analysis to the CFO for order approval.
• This role owner is responsible for pick-up and in charge of delivery of orders to the office building.
• The Supply chain officer is responsible for review and update of all departmental documents which is sent for approval to the necessary authority.
• The role owner is responsible for posting of transaction on the accounting software, carrying out operational duties e.g APGs/Performance Bonds etc and registering the organization’s certifications and performing tasks as assigned by the line manager.

Job Duties

• Processing, negotiation and placing of Orders
• Internal team (project and bid desk/account officer) management. Vendor relationship and engagement.
• Procurement of Orders - Placing of all orders, Solution and Consumables
• Pricing and Negotiation of orders - Negotiation with Vendors and OEM on pricing and payment terms for orders
• Follow and update on status of orders - Real time follow-up with vendors and OEM on status and updates of orders
• Pick-up and delivery of available orders - Ensure pick up and delivery of all orders to the office building, also inspection of delivered goods to ensure specification match with item ordered
• Vendor Engagement - Engagement of vendors and OEM account manager to foster relationship and to enable smooth communication between IT Horizons and the vendor
• Weekly update and reports on ongoing orders and projects to the Sales and Project team - Ensure weekly updates to the project team for solution orders and the account officer/bid desk officer for consumables orders.
• Profit, Price and Cost analysis for approval of orders -Computation of necessary analysis and recommendations and seeking approval from the CFO
• Ensure prompt payment of vendors - Regularly prompt the finance team to ensure prompt vendor payments.

Requirements

• Candidates should possess B.Sc Degrees with 3 - 4 years relevant work experience.