Supply Chain Officer - Procurement at Danish Refugee Council (DRC)

Location: Maiduguri, Borno  Application Link

Location: Damaturu, Yobe   Application Link
Contract type: National contract
Band: NM-H Step 1
Start date: As soon as possible.
Contract length: 12 Months with possibility of extension.

About the job

• The Supply Chain Officer is responsible for the procurement of programme goods, services and works and supporting improvements in procurement functions.

The position reports on procurement information to the Supply Chain Team Leader-Procurement  (SC TL) regularly Your main duties and responsibilities will be:

• Procure all materials and equipment ordered by the projects cost-effectively and transparently in line with DRC and donor-specific policies, in collaboration with the SC TL
• Assist in liaising with suppliers to create realistic delivery schedules and compare actual deliveries to evaluate supplier performance and responsiveness.
• Ensure that all Purchase Requests, Purchase Orders, RFQ and ITBs are tracked from point of planning and request through to final receipt.
• Regularly review, update and share the information management databases and trackers to the SC TL
• Prepare the RFQ and ITB relevant documents, as well as TOC (tender), reports for procurement & tender committee review.
• Participate in the evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in the selection of consultants contain all the facts and information required to justify the recommendations made in the report.
• Assist with the preparation of contracts and amendments of contracts when needed.
• Participate in the joint verification of procured goods, services and works and to ascertain the conformity of the item to Technical Specifications and Quantities.
• Constantly search the market for new suppliers that may provide better service or value for money for DRC.
• Maintain and update suppliers list using the Supplier Profile and Registration Form.
• Participate and facilitate the supplier pre-qualification process
• Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place
• Ensure procurement files are accurate and records are in compliance to DRC and donor procurement policies, the filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors
• Ensure purchased assets are registered in the inventory database and liaise with the Assets department
• Prepare and submit payments of suppliers to finance promptly
• Screen the suppliers in anti-terrorism databases
• Ensure the non-winning suppliers receive notification from DRC about the status of their bids
• Conduct duties by DRC Nigeria programme Standard Operating Procedures (SOPs);
• Conduct duties by DRC Code of Conduct.

About you
To be successful in this role we expect you to be proactive, open to learning and diligent. Moreover, we also expect the following:

Required:

• University degree in Logistics, Business Administration, Economics, Engineering Management or similar
• Certificate in Humanitarian Logistics and/or Procurement would be an advantage
• Excellent computer skills (Word, Excel, databases)

Desirable:

• Experience of working with UN or Non-Governmental Organizations
• Minimum 2 years of experience in procurement
• Understanding of the local market, local legislation related to contracts, suppliers, contractors and customs clearance, business registration requirements and tax regulations
• Understanding of the procurement rules and regulations of major international donors;
• Very good skills MS Word, Excel, Outlook, Powerpoint
• Very good interpersonal and team skills;
• Knowledge of procurement principles and contract management;
• Commitment to and understanding of DRC’s aims, values and principles
• Knowledge of Local Language is an added advantage (Hausa & Kanuri)
• In this position, you are expected to demonstrate DRC’ five core competencies:
• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We Offer

• Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies