Warehouse Coordinator at GOALPrime Organization Nigeria (GPON)

Location:  Monguno and Konduga LGAs, Borno State 

Reporting to: DoP and CD, GOALPrime Organization 

Duration:  12 Months 

Contract Nature:  Temporal Appointment 

Job Summary: 

The Warehouse Coordinator is responsible for the efficient management of GOALPrime's warehouse operations. This includes inventory control, receiving and dispatching goods, maintaining accurate records, and ensuring the warehouse operates smoothly and safely. The role also involves coordinating with the supply chain and logistics teams to ensure timely and accurate delivery of supplies to project sites. 

Key Responsibilities: 

Warehouse Management: 

• Oversee daily warehouse operations, including receiving, storing, and dispatching goods. 
• Ensure proper storage and handling of goods to prevent damage and ensure safety. 
• Maintain an organized and clean warehouse environment. 

Inventory Control: 

• Implement and maintain inventory management systems to track stock levels and movements. 
• Conduct regular physical inventory counts and reconcile discrepancies. 
• Ensure accurate and up-to-date inventory records are maintained. 

Receiving and Dispatching: 

• Coordinate the receipt of incoming shipments, ensuring all goods are inspected and recorded accurately. 
• Prepare and dispatch goods to project sites, ensuring timely and accurate deliveries. 
• Maintain records of all incoming and outgoing shipments. 

Record Keeping and Reporting: 

• Maintain accurate records of warehouse activities, including receipts, dispatches, and stock movements. 
• Prepare regular reports on inventory levels, stock movements, and warehouse activities for internal and external stakeholders. 
• Ensure proper documentation and filing of all warehouse records. 

Compliance and Safety: 

• Ensure all warehouse activities comply with organizational policies, donor regulations, and relevant laws. 
• Implement and enforce health and safety standards within the warehouse. 
• Conduct regular safety inspections and address any issues or hazards. 

Team Management: 

• Lead and manage the warehouse team, providing guidance, support, and capacity building. 
• Assign tasks and responsibilities to team members, ensuring clear communication and coordination. 
• Conduct regular team meetings to review progress, address challenges, and plan future activities. 

Coordination and Communication: 

• Coordinate with the supply chain and logistics teams to ensure timely and accurate delivery of supplies to project sites. 
• Communicate with suppliers, transporters, and other stakeholders to ensure smooth warehouse operations. 
• Address any issues or challenges related to warehouse operations in a timely and effective manner. 

Qualifications and Experience: 

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field. 
• At least 3-5 years of experience in warehouse management, inventory control, or logistics, preferably in a humanitarian or development context. 
• Strong knowledge of warehouse management principles, practices, and tools. 
• Experience in managing inventory systems and warehouse operations. 
• Proficiency in warehouse management software and Microsoft Office applications. 
• Excellent communication, interpersonal, and organizational skills. 
• Ability to speak the local language (Hausa and/or Kanuri) is an advantage. 

Key Competencies: 

• Strong leadership and team management skills. 
• High level of integrity and commitment to ethical standards. 
• Ability to work effectively in a fast-paced and dynamic environment. 
• Strong problem-solving and decision-making abilities. 
• Flexibility and adaptability to changing project needs and priorities. 

Benefits: 

• Opportunities for professional development and capacity building. 
• A supportive and dynamic work environment. 
• Contributing to the efficient and effective delivery of humanitarian aid and development projects.