Job Vacancies at African Union

Requisition ID: 1121
Location: Accra, Ghana
Reports to: Security and Facility Management Officer
Directorate/Department: Administration and Human Resources Management
Division: Administration and Human Resources Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: GSA5
Number of Positions: 03
Contract Type: Regular 

Purpose of Job

• Provides daily technical support in the execution of security operations activities in a bid to ensure a safe and secure work environment

Main Functions

• Provide timely safety and security administrative and operational support;
• Assist in activity planning;
• Prepare operational work schedules and follow up implementation;
• Coordinate and/or engage in technical assistance and/or logistical work;
• Assist in the creation, improvement and maintenance of operational processes and systems;
• Prepare office communication and draft reports;
• Handle communication at operational level and provide update;
• Assist in the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc.;

Specific Responsibilities

• Prepare and review security plan for the VIP movements;
• Protecting the VIP or designated official from threats of physical violence;
• Provide immediate lifesaving treatment to the VIP in the event of an incident/attack;
• Conducting reconnaissance for premises, such as events, hotels, restaurants and theatres, before the VIP arrives;
• Surveying the layout of venues, noting potential hazards and exposure to risks;
• Driving the VIP when required;
• Accompanying the VIP on business and/or social trips;
• Maintain continues communication with security emergency operations center and control room before, on the move and after any movement of the VIP to and from any location;
• Report daily activities and irregularities;
• Gather regularly threat information from Emergency planning and response /threat and risk Unit
• Conduct personal threat assessment to the VIP;
• Plan and conduct security survey of meeting venue’s, hotels, restaurants and theatres, before the VIP arrives;
• Monitor the electronic surveillance equipment used on the premises
• Work with staff to develop safety plans for the buildings that monitored
• Report daily activities and irregularities such as equipment or property damage or theft
• Operate detecting devices to screen individuals and vehicles and prevent passage of prohibited materials or articles into restricted areas
• Perform and other related duties and functions as necessary or incidental to the proper performance of this position.

Academic Requirements and Relevant Experience

• Diploma in Security Studies or related fields with 5 years of relevant work experience in Police, military, or VIP security

Or

• Bachelor’s Degree in Security Studies or related fields with 2 years of relevant work experience in Police, military, or VIP security.

Required Skills:

• Sound planning and organisational skills 
• Good interpersonal skills
• Strong communication ability both orally and in writing
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies:

• Flexibility
• Risk Awareness and Compliance

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly

Functional Competencies:

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$15,758.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Requisition ID: 1163
Location: Accra, Ghana
Reports to: Protocol Officer (P2) 
Directorate/Department: Protocol Services
Division: Protocol Division
Number of Direct Reports: 2
Job Grade: P1
Contract Type: Regular

Purpose of Job

• Support the development and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat

Main Functions

• Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Provide support in implementation of programs, policies and procedures within the division; 
• Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use; 
• Provide support to senior officers in setting the overall research direction of a relevant policy area; 
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders; 
• Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated; 
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets; 
• Provide technical support to internal and external stakeholders. 

Specific Responsibilities

• Assist in the preparation of protocol information guidelines for delegates and participants of AfCFTA meetings on the modalities of accreditation and seating plans
• Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA and keep protocol related documents of historical value and ensure their periodical update
• Assist in securing and maintaining ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places
• Provide protocol assistance to staff and handle in-house and external enquiries
• Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
• Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager;
• Oversees the work of the staff under his supervision;
• Oversees the processing of Exit Visas for the departing staff;
• Perform other duties as may be assigned 

Academic Requirements and Relevant Experience

• A Bachelor's Degree in International Relations and Diplomacy, Public Administration, Humanities or any other related discipline with at least 2 years of relevant work experience 

Required Skills:

• Oral and written communication skills
• Excellent analytical thinking and problem solving skills
• Planning and organizational skills
• Ability to successfully manage ambiguity  
• Ability to work across business units / geographies; cultural sensitivity
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Accountable and Complies with Rules.
• Communicating with Influence.
• Teamwork and Collaboration.
• Learning Orientation.

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Results

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period.
• Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration

• Indicative basic salary of US$25,523.00 (P1 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 21,196.80 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Requisition ID: 1161
Location: Accra, Ghana
Reports to: Directorate / Department
Directorate / Department : Administration and Human Resources Management
Division : Administration and Human Resources Management
Job Grade: GSA4
Contract Type: Regular

Purpose of Job

• To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
• Provide support for cash flow management mainly in petty cash
• Reception of guests, delegates and official
• Liaises effectively with internal and external stakeholders.
• Follow up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
• Contributes to the creation, improvement and maintenance of record and retrieval systems
• Draft initial requests on provision and maintenance of office facilities and materials.
• Prepares documents for meetings
• Keeps diary of Director and informs him/her accordingly and timeously
• Receives and maintains proper correspondence at the Directorate
• Prompts action on correspondence and other routine matters
• Maintains good computer file naming procedures.

Specific Responsibilities

• Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
• Reception of all official correspondences, newspapers and others and insure the right dispatching
• Manage the cash flow and the petty cash and report to the Finance Directorae
• Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
• Drafts responses to routine correspondences for the signature of the supervisors;
• Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
• Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
• Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
• Performs reception services where required
• Performs any other relevant duty/responsibility assigned.

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
• A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
• Typing Speed: 50 words per minutes.

Required Skills:

• Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Planning and organizational skills
• Interpersonal skills
• Communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Developing Others
• Flexibility
• Risk Awareness and Compliance.

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly.

Functional Competencies:

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Tenure of Appointment
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Purpose of Job

• To provide leadership and vision for the Directorate of Medical and Health Services of the AU Commission.

Main Functions

• Develops and executes the overall strategy for the department and ensures alignment with overall organizational strategy;  
• Manages and supervises employees within the directorate, ensures the timely delivery of the directorate’s goals and effective staff performance evaluation;
• Drives the implementation and monitoring of policies, strategies and programs to contribute to the effective implementation of relevant AU Policy Organs Decisions;
• Ensures the delivery of the directorate’s annual targets in line with the organization’s overall goals and maintains robust departmental monitoring and evaluation systems;
• Provides technical leadership and ensures efficient functioning of all Divisions within the department/directorate;  
• Manages the work of the Department/Directorate and supervises direct reports to ensure their effective performance in line with the organization’s performance management policy and system;  
• Leads the directorate/department and ensures effective management of personnel, budget, performance, program quality, employee relations matters and training in conformity with relevant rules, policies and procedures;  
• Builds and maintains good working relations and collaboration with other directorates/departments;  
• Develops and maintains regular working relations with senior stakeholders in Member State and partner institution;  
• Coordinates meetings between the organization and relevant partners;  
• Ensures the preparation of periodic financial and budget execution reports and other reports;  
• Ensures the effective management of funds contributed to the organization;  
• Implements and Maintains thematic partnerships in support of the mandate of the Directorate;
• Develops and oversees policy development and guidelines in line with the organization’s legal framework;
• Designs policies consistent with the AU’s strategic goals and mandate in order to address the pertinent issues in the relevant area;  
• Prepares and oversees integrated programs, projects and overall activities of the organization.
• Maintains a positive work environment that facilitates collaboration and information sharing and is conducive to attracting, retaining, and motivating diverse talent.
• Develops and maintains standard operating procedures (SOP’s) for the department
• Manages risks, develops mitigation measures and ensures business continuity of the department/directorate.

Specific Responsibilities

• Oversees the comprehensive coverage of health care needs for African Union Commission staff members and their eligible Dependents, as well as staff members of the African Diplomatic Corps based in Addis Ababa.
• Leads the medical coverage of AU Conferences, Meetings and Summits.
• Develops and maintains operating rules and procedures;
• Provides technical leadership and ensures efficient functioning of all Divisions within the department/directorate;
• Manages the work of the /Directorate and supervises direct reports to ensure their effective performance as per organization’s Performance Management Policy and System;
• Leads the directorate/department and ensure effective management of personnel, budget, performance, quality, employees relations matters and training in conformity with relevant organization’s applicable rules and procedures;
• Oversees the organization of medical referral services and medical evacuations for AU Commission staff members, as well as members of the African Diplomatic Corps.
• Oversees the preventive and curative health care for MHSD clients as stated above.
• Oversees the pre-employment medical evaluation and assessment for AU staff and annual medical assessment of AU personnel prior to renewal of contracts.
• Provides leadership in the implementation of the Medical Assistance Plan or Insurances Scheme adopted by the Commission.
• Provides advice on Health related programs and matters to the AUC, Regional Offices and Organs.
• Leads the provision of technical assistance in planning, running and maintaining health services for AU Peace Support Operations.
• Leads the organization of outreaches to AU Regional Offices/ Organs on health related issues.
• Leads the implementation, monitoring, supervision and evaluation of projects and programs within the Medical and Health Directorate.
• Prepares and submits periodic reports on activities and specific missions of the Directorate.
• Performs any other relevant duties assigned by the immediate supervisor.

Academic Requirements and Relevant Experience

• Masters Degree in Medicine (MD, MBBS, BMBCh) with fifteen (15) years’ relevant experience in progressively responsible positions, as Head of Division or Department level, out of which eight (8) should be at managerial level and five (5) years at supervisory level
• Must also have relevant work experience with a government hospital/private practice/ an International organization.
• Must be a licensed medical practitioner and Specialist in the relevant field.

Required Skills:

• Managerial delegation, political tact and supervisory skills to achieve documented objectives.
• Ability to work effectively with people from various backgrounds and create an environment where diversity is respected.
• Ability to collaborate and communicate effectively with top level stakeholders.
• Ability to identify key strategic opportunities and risks.
• Ability to actively seek, identify and apply appropriate technology to improve program delivery.
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage.

Leadership Competencies:

• Strategic Focus
• Change Leadership
• Strategic Risk Management
• Developing Organisational Capability.

Core Competencies:

• Building Partnerships
• Drives Accountability Culture
• Learning Orientation
• Communicating with impact.

Functional Competencies:

• Conceptual Thinking
• Job Knowledge and information sharing
• Drive for Results
• Fosters Innovation.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Language:

• Proficiency in one of the AU working languages (Arabic, English, French, Kiswahili, Portuguese, and Spanish) and fluency in another AU language is an added advantage .

Remuneration

• Indicative basic salary of US$ 78,138.00 (D1 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance US$ 26,208.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Purpose of Job

• To provide technical and intellectual leadership in designing strategies and policies and engagement of relevant stakeholders including supervision and management of Budget Unit of AfCFTA.

Main Functions

• Provide support in the management of various partnerships relevant for the division and directorate;
• Identify best practices and monitor effectiveness of the division/directorate’s support to AU;
• Contribute to the development of the departmental strategies and business continuity plan and participate in/ensure their implementation;
• Involve in negotiations;
• Foster and ensure implementation of large-scale and long-term initiatives related to strategic partnerships;
• Support the organization of thematic networks, consultations and meetings on development cooperation and international relations;
• Develop training materials and provide necessary training and support to Organization Units;
• Provide technical resource allocation and policy guidance on matters relating to system -Implementation projects and maintenance.
• Supervise all the audiences organized by the office of the Secretary General and AfCFTA directors when necessary
• Prepare and supervise ceremonies and official functions
• Develop and maintain regular working relations with top level stakeholders in appropriate agencies of Member States and partners

Specific Responsibilities
Programme Management:

• Lead design of programs, and their implementation in conformity with the AU Budget manual, AU FRR and other relevant policies and rules;
• Identify the key annual priority programs in line with the Agenda 2063 “Africa we want” and advising senior management;
• Advise senior management in setting key annual program and project priorities and targets;
• Lead the budget preparation;
• Document key lessons learnt, challenges and recommendations in program implementation;
• Ensure synergy and complementarity in AfCFTA programs
• Institutionalize the results-based approach methodology in AfCFTA programming and reporting.

Program Planning:

• Lead the programs planning, budgeting and reporting for AfCFTA;
• Support the departments to develop project plans in line with approved programs;
• Provide leadership, coordinates, and administers the strategic planning process for programs and projects
• Participate in development, implementation and maintenance of policies, objectives, short-and long-range planning;
• Monitor and report on the first 10-years implementation plan of Agenda 2063;
• Review, analyses and finalize the preparation of plans and their revisions, considering recommendations and decisions of various AU policy organs;

Budgeting and Reporting:

• Develop and manage annual capital and/or operating budgets; oversees, monitors, and coordinates program budgets, as appropriate;
• Provide substantive support to relevant AU policy organs in their review of budgets and plans;
• Act as Certifying Officer for funds availability under AU Financial Rules and Regulations;
• Lead the development of AfCFTA budget (both projected revenue and expenditure),
• Ensure compliance with current budget and spending policies, and propose improved policies and systems regarding spending guidelines, cost savings, cost allocation, and annual planning.
• Ensure that AfCFTA departments adhere to Financial Rules and Regulations governing budget planning, programming, execution, monitoring and reporting;

Partner Funds:

• Coordinate the design and implementation of Partners programs and projects;
• Guide in developing strategies on resource mobilization in collaboration with Resource Mobilization Department
• Lead the financial management aspect of Partner Funds for AfCFTA;
• To ensure that Preparation of interim and year-end financial statements accurately and timely as indicated in the grant agreement.
• Facilitating the completion of annual audit of project financial statements on time
• Making sure that all fixed assets acquired by project funds are kept safe and are provided with identification number.
• Coordinate with external and internal audit of partner funds project audit;
• Prepare action plans and oversees the implementation of actions in relation to audit recommendations regarding partner funds audits;
• Manage Partner Funds for AfCFTA.

Academic Requirements and Relevant Experience

• Master’s Degree in Business Administration, Strategic Planning, Finance, Accounting or related field with 10 years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization.

Or

• Bachelor's Degree in in Business Administration, Strategic Planning, Finance, Accounting or related areas with twelve (12) years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization.
• A professional qualification such as CPA, CA, ACCA, CIMA, Expert Comptable or equivalent is an added advantage.
• Relevant experience in budget, financial accounting, finance and audit in a large international organization or business corporation is required.
• Experience in budget preparation and administration, management of partners funds in AU or similar international organization is required.
• Hands-on experience in the use of SAP or similar ERP is required.
• Practical experience in managing International Partner Funds such as EU, World Bank, AfDB is added advantage;
• Proven experience in establishing Budgeting function of an organization at national or international level
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills:

• Ability to initiate and promote collaborative approaches between geographically and culturally disparate partners
• Ability to establish and maintain effective partnerships and working relations both internally and externally
• Ability to develop and delegate clear program goals, plans and actions, including budgets, that are consistent with agreed strategies
• Ability to effectively lead, supervise, mentor, develop and evaluate staff
• Proficiency in one of the AU official working languages (French, English, Portuguese, Spanish, Swahili and Arabic) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Building Partnerships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence:

Functional Competencies:

• Conceptual Thinking
• Job Knowledge and information sharing:
• Drive for Results
• Continuous Improvement Orientation:

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration
Indicative basic salary of US$ 42,879.00 (P4 Step1) per annum plus other related entitlements e.g. Post adjustment (48% of basic salary), Housing allowance US$ 24,561.84 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Purpose of Job

• Enable the AfCFTA Secretariat to achieve its objectives through provision of protocol services with strict adherence to the appropriate conducts of ceremonies.

Main Functions

• Provide support in the preparation and Implement the programmes developed out of the Division’s strategic plan; 
• Ensure effective coordination and implementation at various levels; 
• Develop and maintain regular working relations with top level stakeholders in appropriate agencies of Member States and partners,
•  Prepare and develop reports, budget and work programmes related to the functioning of the Division; 
• Provide support to develop resource mobilization strategy with stakeholder’s coordination; 
• Manage and supervise employees under his/her supervision with regard to organization and performance evaluation; 
• Conduct complex analysis and generate accurate reports in a timely manner for the Division and AfCFTA Secretariat internal use; 
• Liaise with the various Departments/Units of the Secretariat for coordination and alignment purposes; 
• Prepare budgets for the Division in accordance with relevant frameworks. 
• Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets as may be required; 
• Actively contribute in the development of strategies, policies, programmes and plans. 

Specific Responsibilities

• Assist the Head of Protocol on the issues related to privileges and immunities of the Secretariat and its staff are handled in accordance with the relevant provisions of host agreement 
• Advise on the appropriate souvenir/gift for the Secretariat special guests during the gift exchange  
• Supervise Airport duties of welcoming/and seeing-off Council of Ministers, Senior Trade Officials, other VIPs and Delegates at the airport, VIP lounge when necessary 
• Co-ordinate requests for import/export permits for vehicles and other goods and personal effects for the Secretariat and its staff 
• Prepare and update the diplomatic lists of the AU Member States (Heads of State and Government; Ministers of Foreign Affairs, Ministers in Charge of Trade and High Commission/Ambassadors accredited to the host country)
• Draft congratulatory and condolence messages when necessary 
• Supervise the preparation and organization of official functions and ensure that the conduct of ceremonies, official programmes, and functions are appropriately carried out;
• Assist the head of Protocol to coordinate and follow up appointments of the Secretary General of the AfCFTA Secretariat for all public functions and ceremonies such as visits of Dignitaries, courtesy call of newly appointed Ambassadors;
• Service the Secretariat conference organized both at the Headquarters and those out of the country
• Attend to all protocol-related matters at the official residence of the Secretary General when necessary
• Conduct the periodical induction organized by the Directorate of the Administration when necessary 
• Supervise all the audiences organized by the office of the Secretary General and AfCFTA directors when necessary
• Prepare and supervise ceremonies and official functions 
• In addition to the above, will perform any other duties directed by the Chief of Protocol and the Principal Protocol Officer

Academic Requirements and Relevant Experience

• A Master's Degree in International Relations, Political Science, Public Relations or Diplomacy or a related area with a minimum of 7 years of which 3 should be at supervisory level. 

Or

• A Bachelor Degree in International Relations, Political Science, Public Relations or Diplomacy with specialization in International Relations and Diplomacy, with ten (10) years of relevant progressive work experience of which Three (3) years at supervisory level 

Required Skills:

• Ability to use strong managerial delegation, political tact and supervisory skills to achieve documented objectives
• Ability to work effectively with people from various backgrounds and create an environment where diversity is respected
• Ability to collaborate and communicate effectively with top level stakeholders
• Ability to identify key strategic opportunities and risks
• Strong oral and written communication skills
• Ability to actively seek, identify and apply appropriate technology to improve programme delivery
• Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
• Proficiency in two of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage;

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Building Relationships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual thinking
• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Orientation

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration
Indicative basic salary of USD 37,453.00 (P3 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance USD 21,832.68 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Purpose of Job

• Provide support and performs the operation of the to ensure delivery of results within proposed budget and timeframe. 

Main Functions

• Provide technical and intellectual support in the management of various partnerships relevant for the division and directorate;
• Identify best practices and monitor effectiveness of the division/directorate’s support to AU;
• Contribute to the development of the departmental strategies and business continuity plan and participate in/ensure their implementation;
• Involve in negotiations;
• Foster and ensure implementation of large-scale and long-term initiatives related to strategic partnerships;
• Support the organization of thematic networks, consultations and meetings on development cooperation and international relations;
• Develop training materials and provide necessary training and support to Organization Units;
• Provide technical resource allocation and policy guidance on matters relating to system and projects implementation.

Specific Responsibilities
Travel:

• Responsible for business travel for staff on mission, recruited or separating leaving the AfCFTA, and contracts air travel, hotel reservations, procurement of goods and services and shipping operations.
• Manage ground transportation for airport transfers.
• Ensure the smooth functioning of the official travel for organ staff during missions, assumption of duty and end of service;
• Oversee corporate agreements with airlines, corporate Travel Card services; and hotel and restaurant reservations
• Update the SAP Travel system with details of the travel policy and airfares and hotel rates as negotiated with airlines and major hotel chains.
• Negotiate preferential corporate air fares with air lines represented in the host country and all locations
• Negotiate partnership agreements for corporate airfares with airlines
• Prepare and ensure signing of the contracts; input the negotiated tariffs in Amadeus and ensure their proper application and utilization by the AfCFTA directoratesorgans;
• Prepare periodic statistics reports (monthly, quarterly, and annual); calculate savings made in relation to the tariff ceilings authorized under the travel policy. - prepare requests for waivers and analyze the costs of exceptions granted by Managers with regard to travel  
• Analyze travel data and statistics

Procurement:

• Develops proposals on revisions to Corporate Procurement and Travel policies and procedures; develops and recommends strategy for the effective implementation of procurement policies and reforms.
• Liaise with Partners on matters of mutual interest and best practices in Supply Chain
• Manages, supervises and carries out the work plan of the Unit.
• Serves as principal advisor to senior officials; provides authoritative technical and policy advice on all aspects of procurement, travel, Grants and Contract Management; develops and disseminates best practices
• Directs and manages planning, solicitation, negotiation, and, if necessary, termination of contractual and procurement action.
• Provide advice to Management on all matters relating to Procurement
• Analyses and evaluates procurement requests and ensures appropriateness of technical specifications in accordance with related established Financial Regulations and Rules, the Procurement Manual.
• Act as Secretary to Internal Procurement Committee and Tender Board.
• Coordinates the preparation of Departmental Procurement Plans and consolidation of the Annual Procurement Plan of the AfCFTA SecretariatCommission;.
• Negotiates complex Procurement Contracts and reasonable rates with Travel Service Providers.
• Reviews and evaluate the performance of vendors and contractors with an aim to achieve probity, accountability and proper performance of obligations by both parties.

Academic Requirements and Relevant Experience

• Master’s Degree in Management, Transportation, Logistics, Procurement, Supply Chain, Law, Commerce, Business Administration, Public Administration or other related fields with 8 years’ relevant experience in travel management and procurement of which 3 years should be at a supervisory level

Or

• Bachelor Degree in Management, Transportation, Logistics, Procurement, Supply Chain, Law, Commerce, Business Administration, Public Administration or other related fields with twelve (12) years of relevant work experience in travel management and procurement of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization. 
• Experience in web-based management / ERP system, such as SAP.
• Experience in management of air travels in a national or international organization.

Required Skills:

• Excellent interpersonal and communication skills.
• Sound planning and organizational skills
• Ability to negotiate diplomatically
• Ability to delegate the appropriate responsibility, accountability and decision-making authority with regard to performance management and professional development
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Strategic Insight
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Building Partnerships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence:

Functional Competencies:

• Conceptual Thinking
• Job Knowledge and information sharing:
• Drive for Results
• Continuous Improvement Orientation:

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration

• Indicative basic salary of US$ 42,879.00 (P4 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 24,561.84 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Purpose of Job

• To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

• Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
• Liaises effectively with internal and external stakeholders.
• Follow up meeting decisions and correspondence outcomes and ensure their implementation.
• Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
• Contributes to the creation, improvement and maintenance of record and retrieval systems
• Draft initial requests on provision and maintenance of office facilities and materials.
• Prepares documents for meetings
• Keeps diary of Director and informs him/her accordingly and timeously
• Receives and maintains proper correspondence at the Directorate
• Prompts action on correspondence and other routine matters
• Maintains good computer file naming procedures.

Specific Responsibilities

• Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
• Drafts responses to routine correspondences for the signature of the supervisors;
• Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
• Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
• Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;
• Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
• Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
• Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
• Performs reception services where required
• Performs any other relevant duty/responsibility assigned

Academic Requirements and Relevant Experience

• Diploma in Administrative Services, Office Management, Secretarial and Clerical related studies with 3 years of relevant secretarial experience in Public Sector or international organization
• A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant secretarial experience in any Public Sector or international organization;
• Typing Speed: 50 words per minutes

Required Skills:

• Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
• Planning and organizational skills
• Interpersonal skills
• Communication ability both orally and in writing
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies:

• Developing Others
• Flexibility
• Risk Awareness and Compliance.

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating Clearly.

Functional Competencies:

• Trouble shooting
• Job Knowledge Sharing
• Task Focused
• Continuous Improvement Awareness

Tenure Of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$  16,813.44   (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Purpose of Job

• Develop and deliver a range of protocol activities during events such as training/information seminars, conferences, publicity events, dinners and luncheons in line with protocol policies, strategies and programmes within the AfCFTA Secretariat.

Main Functions

• Follow up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan;
• Suggest new and expand on existing policy areas for planned research;
• Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA Secretariat internal use;
• Assist in setting the overall research direction of a relevant policy area;
• Responsible for the delegation and execution of defined research areas;
• Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
• Engage with relevant mid-level stakeholders and develop working relationships. Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
• Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division;
• Provide technical support to internal and external stakeholders.

Specific Responsibilities

• Prepare information guidelines for delegates and participants of AfCFTA Secretariat’s meetings on the modalities of accreditation and seating plans
• Assist in the preparation of the Diplomatic list of State Parties of the AfCFTA Secretariat and keep protocol related documents of historical value and ensure their periodical update
• Ensure the ceremonial items such as Mast flags; desk flags, car pennant and name plates of Member States are properly procured and correctly used in appropriate places
• Custodian of the Secretariat ceremonial items (Mast flags; desk flags, car pennant, name plates as well as the gifts etc...)
• Supervise the work of Protocol Assistants reporting to him/her
• Provide protocol assistance to staff and handle in-house and external enquiries
• Undertake Airport duties of welcoming/and seeing-off VIPs and other personalities at the airport, VIP lounge arrangements, etc…
• Maintains working relationship with airline personnel, immigration and custom officers under the guidance of the Manager;
• Coordinate with events management staff for effective progression of the event, briefing them about the standard events protocol;
• Oversees the work of the staff under his/her supervision;
• Oversees the processing of Exit Visas for the departing staff;
• Perform other related duties as may be assigned.

Academic Requirements and Relevant Experience

• A Bachelor’s Degree in International Relations, Diplomacy, Political Sciences, Public Administration, Humanities or any other related discipline with 5 years of relevant work experience in areas of Protocol Services.

Or

• A Master’s Degree in Social Sciences, with specialization in International Relations and Diplomacy or in related field with 2 years of relevant work experience in Protocol services
• Supervisory experience is an added advantage.

Required Skills:

• Oral and written communication skills
• Excellent analytical thinking and problem solving skills
• Planning and organizational skills
• Ability to successfully manage ambiguity  
• Ability to work across business units / geographies; cultural sensitivity
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage.

Leadership Competencies:

• Strategic Insight.
• Developing Others
• Change Management.
• Managing Risk.

Core Competencies:

• Teamwork and Collaboration.
• Accountable and Complies with Rules.
• Learning Orientation.
• Communicating with Influence.

Functional Competencies:

• Analytical thinking and problem solving.
• Job Knowledge and information sharing.
• Drive for Results.
• Continuous Improvement Focus.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of US$31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance of US$ 21,196.80 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

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Requisition ID: 1168
Location: Accra, Ghana
Reports to: Head of Division
Directorate/Department: Finance
Division: Accounting, Budget  and Financial Management
Number of Direct Reports: 2
Number of Indirect Reports: 0
Job Grade: P4
Number of Positions: 01
Contract Type: Regular

Purpose of Job

• To lead the closure of accounts, produce International Public Sector Accounting Standards (IPSAS) compliant financial statements, prepare special purpose financial statements, coordinate internal and external audits including follow-up on the implementation of audit recommendations.

Main Functions

• Provide technical and intellectual support in the management of various partnerships relevant for the division and directorate;
• Identify best practices and monitor effectiveness of the division/directorate’s support to AU;
• Contribute to the development of the departmental strategies and business continuity plan and participate in/ensure their implementation;
• Involve in negotiations;
• Foster and ensure implementation of large-scale and long-term initiatives related to strategic partnerships;
• Support the organization of thematic networks, consultations and meetings on development cooperation and international relations;
• Develop training materials and provide necessary training and support to Organization Units;
• Provide technical resource allocation and policy guidance on matters relating to system -Implementation projects and maintenance.
• Supervise all the audiences organized by the office of the Secretary General and AfCFTA directors when necessary
• Prepare and supervise ceremonies and official functions
• Develop and maintain regular working relations with top level stakeholders in appropriate agencies of Member States and partners

Specific Responsibilities
Financial Statements:

• Manage all aspects of the monthly, quarterly and year-end closure of accounts including development and implementation of detailed closure instructions;
• Prepare general and special purpose financial statements of AfCFTA in compliance with IPSAS and in line with AU FRR, including all the necessary supporting schedules and notes;
• Ensure accuracy, integrity, quality and timeliness of all financial statements and transactions;
• Maintain custody over AfCFTA general ledger and provide technical leadership and guidance on compliance with IPSAS on all financial transactions recording and reporting;
• Work with key stakeholders across AfCFTA to ensure risks associated with the production of the annual report are identified and managed accordingly;
• Supervise bank reconciliation, Imprest Settlement, Accounts Receivable and Payable and Fixed Asset accounting functions;
• Prepare various financial reports upon request for decision making and for information;
• Participate in development and implementation of accounting policy documents such as FRR, Accounting Policy and Procedure Manuals, Fixed Asset Policy and Write off Policy;
• Ensure proper functioning of the AfCFTA accounting system and manage the maintenance of Chart of Accounts.

Financial oversight and monitoring:

• Provide oversight over all financial transactions of AfCFTA;
• Take a proactive approach in identifying issues related to data quality and liaise with related Divisions in AfCFTA to ensure timely and necessary corrections;
• Contribute to developing and maintaining a strong control environment around financial reporting and the integrity of data used for preparation of AfCFTA financial statements;
• Ensure that all deadlines applicable to accounts closure and financial reporting are met.

Financial Advisory and IPSAS Compliance:

• Prepare regular financial management reports including forecasts and past and current expenditure trends and patterns for senior management review and for evaluation of AfCFTA financial position;
• Act as the IPSAS Expert and support AfCFTA in gap assessments and leading the implementation of new developments in IPSAS;
• Manage and oversee IPSAS compliance including development and operationalization of all related policies, regulations, rules, procedures.

External and Internal Audit Coordination:

• Prepare audit related reports to be submitted to the Board of External Auditors (BOEA), Office of Internal Oversight (OIO) and AfCFTA management;
• Coordinate with external auditors during interim and year end audit;
• Prepare action plans and oversees the implementation of actions in relation to audit recommendations regarding financial audits;
• Assist the Director of Finance and Head of Division in managing the relationship with the BOEA and Office of Internal Oversight.

Capacity building and system improvement:

• Support process documentation and continuous process improvements.
• Responsible for providing guidance and advice to AfCFTA management and staff in the area of financial accounting, interpretation and operational guidance on the application of the IPSAS and AU FRR;
• Contribute to the development of internal capacity across AfCFTA regarding financial accounting and IPSAS.
• Other
• Monitor and evaluate staff performance and provide objective performance appraisal reports;
• Perform other relevant duties assigned by the Director of Finance and Head of Division.
• Lead all aspects of monthly, quarterly and year-end closures of accounts and the production of IPSAS compliant financial statements.
• Exercise periodic monitoring over transactions and account balances to ensure recording and reporting in accordance with African Union Financial Rules and Regulations (AU FRR) and other applicable African Continental Free Trade Area (AfCFTA) Directives and Operational Instructions;
• Assist the Director of Finance and Head of Division to coordinate internal and external audits;
• Develop innovative solutions to optimize financial processes and reduce manual work and increase automation around financial reporting;
• Drive SAP and internal control process improvements
• developing and implementing Finance and Accounting policies such as Financial Rules and Regulations, Accounting Policies and Procedure Manuals and SOPs.
• Perform any other  related duties as may be assigned

Academic Requirements and Relevant Experience

• Master's Degree in Business Administration, Strategic Planning, Finance, Accounting or related field with 10 years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization.

Or

• Bachelor's Degree in in Business Administration, Strategic Planning, Finance, Accounting or related areas with twelve (12) years of relevant work experience of which six (6) years should be at managerial level and three (3) years at supervisory level within an international, regional or national organization.
• A professional qualification such as CPA, CA, ACCA, CIMA, Expert Comptable or equivalent is an added advantage.
• Certification in IPSAS from a recognized professional accounting body is highly desirable.
• Experience in financial accounting, finance and audit in a large international organisation or business corporation is required.
• Experience in preparing IPSAS compliant financial statements and donor reports in AU or similar international organization is required.
• Hands-on experience in the use of SAP or similar ERP is required.
• Experience in coordinating internal and external audits.
• Proven experience in establishing accounting function in an organization at national or international organisation.
• Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills:

• Ability to successfully manage teams in Multicultural and Multilingual environment;
• Financial Reporting and Analytical skills;
• Interpersonal and negotiation skills
• Presentation, report writing and communication skills;
• Computer skills with practical knowledge of Microsoft Office Suite.
• Planning and organizing skills
• Ability to effectively lead, supervise, mentor, develop and evaluate staff
• Proficiency in one of the AU working languages, fluency in another AU language is an added advantage

Leadership Competencies:

• Strategic Insight..
• Developing Others
• Change Management
• Managing Risk

Core Competencies:

• Building Partnerships
• Foster Accountability Culture
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Conceptual Thinking
• Job Knowledge and information sharing
• Drive for Results
• Continuous Improvement Orientation

Tenure of Appointment:

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming:

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Remuneration
Indicative basic salary of US$ 42,879.00 (P4 Step1) per annum plus other related entitlements e.g. Post adjustment (57% of basic salary), Housing allowance US$ 24,561.84 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.