Jobs at Medecins Sans Frontieres

Job Description

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities, and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect condition and collaborate in the development of the mission.
• Monitor and report on key issues (security, risk, etc.) to the Project Coordinator and provide support in analyzing contextual information, Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs, and following up minor building rehabilitation work according to the supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, making local purchases according to MSF supply procedures and ensuring reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

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Ref: LSO3203

Main Purpose

• Planning and supervising the procurement activities for goods, transport, subcontracted works and services for the project and capital according to MSF standards and protocols in order to ensure a transparent and efficient procurement and supplier performance

Accountabilities

• Plan and supervise day-to-day procurement activities ensuring an efficient implementation  of procurement procedures in the project or capital
• Regularly assess the market for new suppliers to supply the recurrent needs of the mission and seek products/services that offer the best value for money within the shortest timeframes.
• Negotiating prices and proposing new suppliers to be validated.
• Developing and maintaining relations with different suppliers in order to ensure a stable supply of goods or services.
• Submitting and collecting quotations and tenders following the MSF purchasing policy and providing updates on "item-supplied" data: price, availability, quality, lead time
• Together with the Supply Chain Officer, determining the purchase planning according to the incoming requests/orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors
• Coordinating and supervising the purchasers' activity, managing the purchasing budget, and settling advances with the Finance Department
• Coordinating and leading the team under him/her, including defining each person's tasks (daily supervision and checking the quality of their work); drawing up work schedules and organizing and leading team meetings
• Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Performing delegated tasks according to his/ her specialty and as specified in his/her job description

Requirements
Education:

• Essential - Bachelor’s Degree in Supply Chain, Quantity Surveying / Business Administration related field preferred.

Experience:

• Essential two years of previous experience in similar jobs
• Desirable with MSF or other INGOs, in developing countries

Languages:

• Mission language is essential. Local language desirable

Knowledge:

• Essential computer literacy (Word, Excel, Iinternet)

Contract:

• 208 working hours per month

Benefits
Gross Monthly Salary  - According to MSF National Salary Scale.