Job Offers at Management Sciences For Health - MSH

The Operations Intern is responsible for ensuring the smooth operations of logistic provided by the Operations Unit by providing clerical support. S/He works with the Operations Associate to make hotel and airline arrangements, provide assistance to staff in need of Visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles and provide assistance to assure shipments to the project’s clear customs in a timely manner.

Interested applicants substantiated as the subject of an investigation for misconduct (exploitation, abuse or harassment) are not eligible to apply.

Responsibilities

• Ensure timely preparation of payment documentation to vendors and other Fleming Fund project related expenses.
• Maintenance and record keeping of Operations documents.
• Support Inventory/stores management
• Filing of all transactions made on monthly basis.
• Support Hotel arrangements for Nigerian staff, participants, consultants who are coming to Abuja for assignments.
• Any other task as assigned by the supervisor.

Qualifications

• Bachelor’s Degree and/or equivalent in any Social Science/Administration or related course
• 0 to 1 year of related experience, post NYSC
• Verbal and written language skills in English required.
• Good typing skills, memo composition and editing skills.
• Familiar with internet search engines and able to undertake background search on well-defined tasks.
• Excellent command of written and verbal English Language
• Takes initiative and can start/complete tasks with basic direction.
• Ability to Multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks.
• Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality.
• Demonstrated ability to work as an effective team member in a complex and fast paced environment.
• Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
• Demonstrated ability in computer skills for word processing, spreadsheets, and presentations (Microsoft Office applications preferred).

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MAIN PURPOSE OF JOB:         

The person will be responsible for assisting the State Coordinator/DFA with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse. The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.  The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.

QUALIFICATIONS

REQUIRED MINIMUM

EDUCATION:                              

Master’s Degree in accounting/finance is required. Alternatively, University Degree in Accounting/finance with 7 years post degree experience or equivalent certification from a Business Technical School with 10 years of post-diploma experience.

REQUIRED MINIMUM

 EXPERIENCE:                          

• Minimum of 10 years of relevant progressive experience.
• 3 years of managerial experience.
• Knowledge and experience of handling U.S. government funded projects. Including knowledge of donor rules and regulations.
• Understanding of key aspects of accounting.
• Ability to use basic accounting software (i.e. QuickBooks).
• Written and verbal proficiency in English including business terminology.

KNOWLEDGE and

SKLLS:                                     

• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
• Strong written and oral presentation skills in English
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
• Commitment to accuracy and attention to detail
• Collaboration Skills

COMPETENCIES:

• Performing financial management of the project.
• Timely transactions recording, reviewing, vouchers file management and preparing necessary reports.
• Demonstrate good judgment and sound financial "common sense"
• Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Good ethical conduct.
• Ability to manage teams in Abuja and in the states.
• Monitoring/assessing performance to make improvements or take corrective action
• Good communication and interpersonal skills
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally 
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills 
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Ability to work under pressure.
• Ability to work independently, prioritizes tasks, and meets deadlines.