Front Desk & Admin Officer at Genesis Deluxe Cinemas (GDC)

Location: Victoria Island, Lagos

Job Responsibilities

• Responsible for greeting visitors and guests – direct them to the appropriate person and office
• Responsible for scheduling appointments and management of calendar coordination
• Responsible for the preparation of correspondence, andemail communications
• Responsible for all telephone and electrnic communications, that is, provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Responsible for providing answers to inquiries about organization as well as provision of information such as company’s address and directives on company’s location etc.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Manage all orders and maintains office supplies and record files
• Collects and reconciles reimbursement requests for payments.
• Oversee office running budget while maintaining a professional image of the organization at all times.
• Responsible for accepting and delivering letters and packages to appropriate personnel and department.
• Responsible for checking the facility and housekeepers to ensure the enviroment is clean and tidy at all times
• Perform other clericalduties such as filing, photocopying, etc.
• Perform all other ad hoc tasks assigned by the line manager
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements

• B.Sc / HND in Business Administration, Secretarial, or any related / relevant field of study
• 1 - 3 years work experience
• Proven work experience as a Receptionist, Front Desk Officer, Administrative Assistant or similar role
• Minimum of one yearexperienceas a Front Desk Officer orAdministrative Assistant in the hospitality industry.
• Proficiency in Microsoft Office applications and Google Suite
• Excellent organizational skills including ability to prioritize and coordinate multiple tasks.
• Ability to coordinate several projects to a successful completion with little or no supervision.
• Excellent communication skills including professional phone etiquette.
• Ability to responds promptly to shifts in direction, priorities and schedules.
• Multitasking and time-management skills
• Excellent interpersonal skills with the ability to effectively interact with internal and external business partners and staff at all levels.
• Exceptional problem resolution and decision making skills.
• Proactive: ability to thinks strategically and be creative in carrying out assigned task
• Professional Attitude and appearance
• Hands-on experience with office equipment (e.g.printers, scanners).