Zonal Project Managers at Girl Effect

The Zonal Project Manager will be reporting to the Senior Program Manager  and is responsible for the management and coordination of the programmes in respective zones. He/She will be supervising, monitoring and reporting on all zonal interventions. He will coordinate all administrative procedures at zonal level and be the contact person at zonal level. He develops, monitors, evaluates, implements, designs and sets strategies in line with the project's goals and objectives.

He will be based in one of the regions of the zone. He will be responsible for the coordination of

project activities at the field level in two/ three regions depending on the scope. The Zonal

manager facilitates, implements planned activities, monitors, liaises with Regional and Council health management teams and other partners in the respective regions. The Zonal Project Manager participates in planning and reporting project interventions. Will be based in one of the zonal regions.

Deliverables

Project startup, field level project planning and implementation

• Under the supervision of the Senior Program Manager for Nigeria, Develop good relationships and partnership with various stakeholders at the respective zonal level such as other NGOs, local government authorities and relevant Ministries.
• Setting targets/indicators: Contribute to ensuring that projects have clear targets and indicators for reporting before implementation starts.
• Prepare project work plans: Develop project work plans and ensure that all project work plans are in place, implemented and are updated quarterly.
• Share project work plans with stakeholders in the field: Enable project implementers to have a clear picture of timing and content of specific activities to be implemented
• Participate in weekly, monthly and quarterly meetings to review project activities and work plans: Update field work plans through review meetings.
• Maintaining and monitoring project plans, project schedules, budgets, and expenditures.
• Organizing, attending and participating in stakeholder meetings.
• Documenting and following up on important actions and decisions from meetings especially at field / on ground level.
• Preparing necessary presentation materials for meetings. Keeping program work plans organized, updated and ensuring deadlines are met.
• Determining project changes and ensuring that the necessary team is informed.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Facilitate meetings where appropriate and distribute minutes to all project team members.
• Innovate and prepare cost effective community engagement activities
• Work closely with all AGYW networks at community level including other gatekeepers on ground.
• Support the GEN brand and youth advisory groups as needed.
•  Manage implementation of the YAPs (status calls, set work plans, timelines, contracting & invoicing).
• Compile the monthly timesheet tracker & liaise with finance on timely payments of panel members.
• Lead, organize and facilitate monthly youth panel team meetings.
• Support the development of youth panel members monthly workplans.
• Manage 2-way feedback mechanisms between Girl Effect staff and young people, for example anonymous feedback boxes, weekly reflection surveys and monthly individual performance feedback.

Monitoring and evaluation of the project

• Maintain documentation/filing: Ensure all relevant project documents are clearly located both in hard and soft copy.
• Data collection and analysis: Ensure that implementation includes data collection that answers all the project indicators. Track progress of the project on a monthly and quarterly basis.
• Reporting against set targets/indicators: Prepare quarterly project report that answers all the set project targets and indicators.
• Prepare monthly, quarterly and annual reports ad timely submission as per the reporting schedule
• Work with the Monitoring and evaluation team and Project Manager to carry out project 

Deliverables

• Support field staff in project implementation and supportive supervision activities
• Periodic tracking of progress and use the learnings to improve Zonal Office management
• Representing Girl effect at zonal level: Act as a focal person that represents GE to all stakeholders at the respective zone
• Represent GE in meetings/forums/ conferences organized at respective zones.

Professional qualifications and experience

• Master’s Degree in social sciences (MPH, epidemiology, sociology, community development etc.). Candidates without Master’s degree will be considered if they present demonstrated experience of working as project manager for a period of at least three years.
• Demonstrated knowledge of project management cycle, Log Frame Analysis, work planning, reporting and Results-Based Management tools.
• Experience working several donor fundings
• At least 3 years’ experience on project/business management
• Experience of designing, setting up, and/or closing down projects
• Experience working on adolescent & youth sexual reproductive health, IEC and SBCC related activities
• Experience on financial management of Donor funded projects
• Experience working closely with other stakeholders including the Government at Regional, State and LGA levels.
• Desirable: Experience of working on health-related/community development projects