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Pathfinder International is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barri...
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Job Purpose
- Provides administrative coordination and technical support to a functional area. Will assists the project staff in their work to improve the quality and timeliness of routine programmatic data, enters program or project data into the different databases, sources reference materials for staff and prepares reports, presentations and other technical and non-technical documents, supports the functional area with hiring consultants, organizing meetings and arranging travel.
Key Performance Areas
Major Activities / Responsibilities
Program/Project Tools, Materials Maintenance and Updates
- Works with staff to prepare manuals, documents, reports, presentations and other tools, and reviews and updates the materials. Helps staff source reference materials
Records Retention
- Manages filing, storage and tracking of hardcopy and electronic content and support templates and ensures availability of current information on related subjects.
Database Management, Collection and Analysis
- Supports staff with developing and formatting instruments for data collection and presentation. Assists staff with maintaining and updating the global database, analysis and preparing quarterly reports for research and evaluation projects.
- Activities and Events Coordination and Scheduling
- Coordinates all planning, bookings and logistics for activities and events, including the agenda, calendar, materials, registration with the participants and travel, both domestic and international, including lodging, transportation, and meeting accommodations.
Communications
- Manages incoming and outgoing calls and electronic communications for the program or project.
Processing, Filing and Auditing
- Serves as primary responder to audits, performance indicators and evaluations. Sets up and maintains files and forms in compliance with legal guidelines. Processes invoices for the functional area for submission to Finance for payment. Participates in compliance audits.
Subject Matter Expert
- Acts as subject matter expert for the assigned program/project or functional area systems.
Project Management and Participation
- Leads, manages or participates on cross-functional project teams.
Minimum Education and Work Experience:
- Diploma from a secondary education school.
- Prefer: bachelor’s degree, or a combination of education and experience that yields the minimally required key competencies.
- 3 years working in health development sector assisting non-government organization (NGO) or public-sector programs.
- Competencies/Attributes:
- Minimally Required Job-specific Competencies:
- Recordkeeping: Foundational knowledge of organizing, filling, and maintaining documents.
- Database Management, Data Entry and Reporting: Foundational knowledge of data entry and creation of reports. Ability to use and maintain databases. Ability to prepare reports to support projects.
- Travel, Meetings and Events Coordination: Ability to plan and coordinate activities, events, travel, and meetings.
- Data and Materials Maintenance: Ability to review, update and finalize materials.
- Filing and Record Keeping: Ability to file documentation and maintain records according to policy and procedures.
- Data Collection: Ability to develop and format instruments for data collection for project or program according to prescribed procedures.
Minimally Required Organizational Competencies:
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned project and program.
- Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Software Applications: Foundational skills using MS Office products, including MS Word, Excel, Outlook, and PowerPoint.
- Languages: Ability to speak and write using the local language and English language.
- Customer Service: Proven customer service skills.
- Organization, Planning and Multi-tasking: Advanced organizational and planning skills. Foundational project planning and project management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
- Matrix Management: Ability to thrive in a matrixed organization.
- Confidentiality: Proven ability to maintain confidentiality on work-related issues.
go to method of application »
Job Purpose
- Provides administrative coordination and technical support to a functional area. Will assists the project staff in their work to improve the quality and timeliness of routine programmatic data, enters program or project data into the different databases, sources reference materials for staff and prepares reports, presentations and other technical and non-technical documents, supports the functional area with hiring consultants, organizing meetings and arranging travel.
Key Performance Areas
Major Activities / Responsibilities
Program/Project Tools, Materials Maintenance and Updates
- Works with staff to prepare manuals, documents, reports, presentations and other tools, and reviews and updates the materials. Helps staff source reference materials
Records Retention
- Manages filing, storage and tracking of hardcopy and electronic content and support templates and ensures availability of current information on related subjects.
Database Management, Collection and Analysis
- Supports staff with developing and formatting instruments for data collection and presentation. Assists staff with maintaining and updating the global database, analysis and preparing quarterly reports for research and evaluation projects.
- Activities and Events Coordination and Scheduling
- Coordinates all planning, bookings and logistics for activities and events, including the agenda, calendar, materials, registration with the participants and travel, both domestic and international, including lodging, transportation, and meeting accommodations.
Communications
- Manages incoming and outgoing calls and electronic communications for the program or project.
Processing, Filing and Auditing
- Serves as primary responder to audits, performance indicators and evaluations. Sets up and maintains files and forms in compliance with legal guidelines. Processes invoices for the functional area for submission to Finance for payment. Participates in compliance audits.
Subject Matter Expert
- Acts as subject matter expert for the assigned program/project or functional area systems.
Project Management and Participation
- Leads, manages or participates on cross-functional project teams.
Minimum Education and Work Experience:
- Diploma from a secondary education school.
- Prefer: bachelor’s degree, or a combination of education and experience that yields the minimally required key competencies.
- 3 years working in health development sector assisting non-government organization (NGO) or public-sector programs.
- Competencies/Attributes:
- Minimally Required Job-specific Competencies:
- Recordkeeping: Foundational knowledge of organizing, filling, and maintaining documents.
- Database Management, Data Entry and Reporting: Foundational knowledge of data entry and creation of reports. Ability to use and maintain databases. Ability to prepare reports to support projects.
- Travel, Meetings and Events Coordination: Ability to plan and coordinate activities, events, travel, and meetings.
- Data and Materials Maintenance: Ability to review, update and finalize materials.
- Filing and Record Keeping: Ability to file documentation and maintain records according to policy and procedures.
- Data Collection: Ability to develop and format instruments for data collection for project or program according to prescribed procedures.
Minimally Required Organizational Competencies:
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned project and program.
- Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Software Applications: Foundational skills using MS Office products, including MS Word, Excel, Outlook, and PowerPoint.
- Languages: Ability to speak and write using the local language and English language.
- Customer Service: Proven customer service skills.
- Organization, Planning and Multi-tasking: Advanced organizational and planning skills. Foundational project planning and project management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
- Matrix Management: Ability to thrive in a matrixed organization.
- Confidentiality: Proven ability to maintain confidentiality on work-related issues.
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Job Purpose
- The MEL Coordinator is responsible for coordinating monitoring, evaluation, and Learning activities. The coordinator provides administrative coordination, and technical support to the project MEL unit. Mainly assisting the project staff in their work to improve the quality and timeliness of routine programmatic data. Enters program or project data into the different databases, sources reference materials for staff and prepares reports, presentations, and other technical and non-technical documents. Supports the functional area in hiring consultants, organizing meetings, and arranging travel.
Key Performance Areas
Major Activities / Responsibilities
Percentage Worked
Program/Project Tools, Materials Maintenance, and Updates
- Work with staff to prepare manuals, documents, reports, presentations, and other tools, review, and update the materials. Help staff source reference materials.
Record Retention
- Manage filing, storage, and tracking of hardcopy and electronic content and support templates and ensure availability of current information on related subjects.
Database Management, Collection and Analysis
- Support staff with developing and formatting instruments for data collection and presentation.
- Assist staff with maintaining and updating the global organizational database, analysis, and preparing quarterly reports for research and evaluation projects.
Activities and Events Coordination and Scheduling
- Coordinate all planning, bookings and logistics for activities and events, including the agenda, calendar, materials, registration with the participants, and travel, both domestic and international, including lodging, transportation, and meeting accommodations.
Communications
- Manage incoming and outgoing calls and electronic communications for projects.
Processing, Filing and Auditing
- Serve as the primary responder to audits, performance indicators, and evaluations.
- Sets up and maintains files and forms in compliance with legal guidelines.
- Process invoices for the functional area for submission to Finance for payment and participate in compliance audits.
Subject Matter Expert
- Act as subject matter expert for the assigned program/project or functional area systems.
Project Management and Participation
- Participate in cross-functional project teams.
Minimum Education and Work Experience:
- Diploma from a secondary education school.
- Preferably a bachelor’s degree or a combination of education and experience that yields the minimally required key competencies.
- 3 years working in the health development sector assisting non-government organizations (NGO) or public-sector programs.
Competencies/Attributes:
Minimally Required Job-specific Competencies:
- Recordkeeping: Foundational knowledge of organizing, filling, and maintaining documents.
- Database Management, Data Entry, and Reporting: Foundational knowledge of data entry and creation of reports. Ability to use and maintain databases.
- Ability to prepare reports to support projects.
- Travel, Meetings, and Events Coordination: Ability to plan and coordinate activities, events, travel, and meetings.
- Data and Materials Maintenance: Ability to review, update, and finalize materials.
- Filing and Record Keeping: Ability to file documentation and maintain records according to policy and procedures.
- Ability to develop and format instruments for data collection for projects according to prescribed procedures
- Minimally Required Organizational Competencies:
- Foundational knowledge of family planning and reproductive health principles, practices, and services of assigned projects and programs.
- Commitment to family planning, reproductive health services, gender, maternal, and child health services, climate change, and women economic empowerment.
- Software Applications: Foundational skills using MS Office products, including MS Word, Excel, Outlook, and PowerPoint.
- Ability to speak and write in English language.
- Foundational project planning and project management skills.
- Proven ability to set priorities, meet deadlines, and multi-task with minimal supervision.
- Ability to manage stress effectively in a fast-paced environment.
- Ability to thrive in a matrixed organization.
- Proven ability to maintain confidentiality on work-related issues.
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Job Purpose
- Provides overall program management during the full project lifecycle by establishing or supporting sound project and program management practices to ensure successful outcomes. Contributes to the development and monitoring of project workplans and helps to track project spending. Contributes to Pathfinder’s new business development. Works with a multi-disciplinary team and may serve as the Pathfinder spokesperson on behalf of the project to promote the project goals, achievements, and strengths to key stakeholders. As appropriate, supports Pathfinder’s technical workstreams. Collaborates with project team on project activities that have a combined program focus. Collaborates with other members of the project team to ensure that deliverables meet the needs of intended populations. Ensures that the project team draws on state-of-the-art knowledge and practices in the areas specific to the program area.
Key Performance Areas
Major Activities / Responsibilities
Technical Assistance
- Provides technical assistance to country offices, host-country governments, local partners, and other agencies by contributing to report reviews; technical reviews; identification and provision of topic-specific technical assistance; and capacity building and working with local partners. Reviews and provides input on project reports, data, and progress against project workplans
Project Work Plans and Execution
- Supports development of and provides oversight of execution on the development of project work plans and revises as appropriate to meet changing needs and requirements.
- Identifies resources needed and assigns individual responsibilities. Provide guidance, tools, and resources to manage dayto-day operational aspects of a project and scope. Reviews deliverables prepared by team before passing to client. Enforces organizational standards. Ensures all project documentation is complete, current and stored appropriately.
Financial, Resource, and Risk Management
- Provides oversight on project budgets, conducts monthly financial reviews and analysis to ensure compliance with Pathfinder and client requirements. Supports project staff to effectively procure and manage resources, following Pathfinders and/or client systems and processes. Resolves and/or escalates issues in a timely fashion.
- Facilitates identification of issues and resolutions to mitigate risks.
Project Meetings
- Holds regular status meetings with project team.
- Ensures multi-directional communication between the project and country teams and other relevant organizational team members.
- Facilitates team meetings.
Donor Compliance
- Complies with and helps to enforce standard.
- Policies and procedures, serving as a Trainer of Trainer on specific USG and Pathfinder rules and regulations.
Communication
- Delivers engaging, informative, well organized internal and external presentations
Business/Proposal Development
- Contributes to Pathfinder’s proposals, including responses to competitive bids. Inputs into program designs, staffing plans, workplan and budget alignment, adherence to donor and
- RFA guidelines, as appropriate, and other tasks as assigned.
Quality Assurance
- Monitor and works with the technical team to ensure that best practices for services and service integration being implemented are well documented, evaluated and poised for scale up.
Partner Management
- Supports the development of partner agreements, including supporting identification and tracking of deliverables and budgets.
Minimum Education and Work Experience:
- Bachelor’s degree in management, public health, business, marketing, social science or related discipline.
- 5 years program management/support experience working in international development, preferably in implementing programs in Nigeria.
- Experience working in international non-profit
- Prefer: Experience in project design
- Prefer: Experience living or working in the Northeast part of the country and understanding of program context, field realities, and technical needs.
- Community Relations: Intermediate skills in facilitating working relationships between project teams, donors, partners, government officials, and communities.
Competencies/Attributes:
Minimally Required Job-specific Competencies
- Country Specific Public Health System: Basic understanding of the countries’ public health systems.
- Sexual and Reproductive Health and Rights: Basic knowledge of contraception and reproductive health principles and rights, practices, and services, including program strategies and indicators, and the latest developments in the field.
- Program Operations and Development: Intermediate skills in implementing and managing global health program operations in the developing world.
- Proposal Development: Basic skills in project management-related tasks within proposal development from concept to full proposal.
- Leadership: Advanced skills as a leader in program or project management as part of health and health service delivery strengthening in developing countries.
- Program and Project Planning and Management: Intermediate skills in program and project management and planning to fulfill performance objectives, including the timely implementation, and reporting of donor funded program activities.
- Operations and Financial Management: Basic knowledge of operations and financial management in developing countries.
- Change Leadership: Ability to demonstrate a high degree of flexibility in managing change across a broad group of stakeholders in an inclusive manner.
- Presentation Skills: Ability to make presentations on results and products to diverse stakeholder groups.
- Minimally Required Organizational Competencies:
- Software Applications: Advanced knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint.
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services including strategies and indicators.
- Passion for Sexual and Reproductive Health Services: commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Communication: Advanced oral and written communication skills.
- Languages: Advanced writing and speaking skills using local language and English language.
- Project Planning and Management: Advanced skills in project planning, coordination, monitoring and management.
- Customer Service: Advanced customer service skills.
- Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and project management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress.
- Global and Cultural Effectiveness: Ability to communicate, collaborate with diverse stakeholders and achieve operational outcomes.
- Matrix Management: Ability to thrive in a matrixed organization.
- Confidentiality: Proven ability to maintain confidentiality on work-related issues.
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Job Purpose
- Support project Monitoring, Evaluation, and Learning activities. Implement methodologies and scope of work for project monitoring, evaluating, and learning in collaboration with all project staff.
Key Performance Areas
Major Activities / Responsibilities
Strategic and Annual Plan Implementation
- Implement the MEL plan for projects.
- Support teams to establish quality assurance teams in target project sites.
Assessment, Measurement, and Evaluation
- Ensure monitoring data are integrated within the overall project monitoring framework.
Training Design, Development, and Delivery
- Conduct learning sessions and provide regular coaching and support during the action period for implementing and testing changes.
- Adapt training materials and tools. Develop and build the capacity of key staff and skills for coaching.
Improvement Status Reports and Documentation
- Prepare and communicate quality assurance and quality improvement program reports.
- Maintains an inventory of successful strategies and approaches.
- Work to define documentation management needs and record retention requirements.
Best Practices Data and Reports
- Collaborate with project team to disseminate successful related change ideas and solutions from project sites.
Meeting and Forum Participation.
- Support national-level quality technical working groups to frame the future of quality intervention in the assigned country.
- Share program experience and lessons.
Project Management and Participation
- Participate in cross-functional project teams
Competencies/Attributes:
Minimum Education and Work Experience:
- Bachelor’s degree in management, public health, business, marketing, social science or related discipline.
- 5 years program monitoring & evaluation experience working in international development, preferably in implementing programs in Nigeria.
- Experience working in international non-profit
- Prefer: Experience in project design,
- Prefer: Experience living or working in the Northeast part of the country and understanding of program context, field realities, and technical needs.
- Community Relations: Intermediate skills in facilitating working relationships between project teams, donors, partners, government officials, and communities.
Minimally Required Job-Specific Competencies:
- Foundational knowledge of the countries’ public health systems.
- Foundational knowledge of family planning and reproductive health principles, practices, and services of programs, including program strategies and indicators, and the latest professional developments in SRHR, including special challenges faced in the developing world, and related measurement issues.
- Proposal Development: Foundational knowledge and skills in proposal development from concept to full proposal and resource mobilization.
- Proven ability to plan, conduct, evaluate, and deliver research findings and recommendations in reproductive health.
- Good knowledge and ability to apply quantitative and qualitative research methods.
- Foundational knowledge of data integrity and collection methods.
- Proven ability to apply statistical software applications.
- Foundational skills in program and project management and planning to fulfill performance objectives, including the timely implementation, and reporting of donor-funded program activities.
- Proven ability to train diverse groups.
- Foundational skills in facilitating work relationships between partners, government officials, and communities.
- Ability to write reports for diverse audiences.
- Minimally Required Organizational Competencies:
- Good knowledge of MS Excel, PowerPoint, Word, and Outlook.
- Good project planning and project management skills.
- Ability to influence others, including donor agencies and local partners, through diplomacy and proven oral and written communication skills.
- Demonstrated writing and speaking skills using local language and English language.
- Passion for Sexual and Reproductive Health: Commitment to family planning, reproductive health services, gender, maternal, child health services, climate change, and women economic empowerment.
- Ability to thrive in a matrixed organization.
- Ability to maintain confidentiality on work-related matters.
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Job Purpose
- Ensures that assigned vehicles are properly driven and maintained to effectively support implementation of program activities at the local level. Provides back up support to Administration.
Key Performance Areas
Major Activities / Responsibilities
Vehicle Operations
- Drives assigned Pathfinder vehicles to authorized areas while adhering to Pathfinder and local regulations.
Vehicle Safety and Security
- Ensures that designated vehicles are fully operational, licensed and insured as required by law. Ensures that designated vehicles are well maintained and are serviced appropriately.
- Ensures that all passengers are securely belted up before embarking on any trip.
- Reports any accident or defect of the vehicle to the supervisor of record.
Daily Pre-Checks
- Conducts daily pre-inspection tests on the assigned vehicle, including oil level, water levels, tire pressure, brake fluid level and the like.
Vehicle Mileage Records
- Accurately records mileage in the logbook. Submits monthly mileage summary to Finance.
Courier Services
- Delivers mail using assigned vehicle.
Inventory Coordination
- Loads and unloads vehicle with supplies. Sets and arranges supplies in store.
Project Management and Participation
- Leads, manages, or participates in cross- functional project teams
Minimum Education and Work Experience:
- Secondary School Diploma or equivalent
- 3 years’ relevant work experience
- Certificate of Good Conduct
- Certificate in Mechanical Engineering
- Prefer: Experience with NGO work in Nigeria
- Prefer: Experience living or working in the Northeast part of the country
Competencies/Attributes:
Minimally Required Job-specific Competencies
- Motor Safety Regulations: Proven ability to drive vehicles safely and securely according to country and local specific regulations.
- Vehicle Maintenance: Proven ability to check vehicles to ensure they are operational, road worthy and safe.
- Record Keeping: Advanced knowledge of completing required logs for mileage traveled in assigned vehicles.
- Minimally Required Organizational Competencies:
- Software Applications: Foundational knowledge of Word and Outlook.
- Languages: Foundational writing and speaking skills using local language and English language.
- Communication: Foundational oral and written communication skills different forms of media.
- Project Planning and Management: Foundational skills in project planning, coordination, monitoring and management.
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators.
- Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Influencing and Customer Service Skills: Foundational influencing and diplomacy skills. Advanced customer service skills.
- Organization, Planning and Multi-tasking: Foundational organizational and planning skills, project planning and management skills. Ability to set priorities, meet deadlines and multi-task with minimal supervision.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment, ability to meet commitments in a timely manner,
- Matrix Management: Ability to thrive in a matrixed organization.
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Job Purpose
- Serves as a primary support for the finance and administrative functions of Pathfinder country offices. Ensures that country office financial and administrative activities are managed according to Pathfinder and donor regulations and policies. Assists with financial and administrative capacity building and development provided to country offices. Focuses on accounting, financial reporting, and compliance with Pathfinder policies and donor regulations. Assists with evaluating, developing, and implementing operational best practices in areas including budgeting, financial reporting, compliance, procurement and training. Builds constructive and effective relationships with team members and clients.
Key Performance Areas
Major Activities / Responsibilities
Monitoring, Tracking and Reporting
- Tracks key indicators and the processing of monthly country office reporting, including the receipt, review, recording, reconciliation, and consolidation of all income, expenses, and balance sheet items. Reviews monthly project spending performance for accuracy, allowability, availability of project funds, adequate supporting documentation, and proper authorization.
- Assists with monitoring all matters that may affect the financial integrity of Pathfinder programs or the organization and assists in investigations in response to allegations of improper conduct.
Compliance
- Assists with ensuring standard financial systems and controls are established and maintained to provide appropriate level of controls over the organization's resources. Assists with the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance. Ensures compliance with GAAP, Pathfinder, and donor policies.
- Reviews monthly spending performance of country offices to ensure compliance with Pathfinder and donor policies.
Supplies and Equipment Tracking and Delivery
- Ensures timely tracking of all supplies and equipment sent to the relevant managers. Ensures timely delivery of supplies and equipment to the specified locations and proactively liaises with relevant managers to clarify relevant specifications.
Procurement of Goods and Services
- Purchases goods and services, analyzes purchase requisitions, and creates new and updates existing bid specifications.
- Prepares and follows up payment requests for goods and services in a timely manner in accordance with existing Pathfinder policies and guidelines.
- Supervises, assigns, reviews and participate in the work of staff responsible for volume purchasing services. Maintains a database of vendors.
- Investigates and resolves complex problems associated with outside vendor documentation to process purchase orders, waivers, payments.
Process and Tools Continuous Improvement
- Assists with ensuring standard financial systems and controls are established and maintained to provide appropriate level of controls over the organization's resources.
- Assists with the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance.
- Assists with the development and implementation of financial and procurement policies and procedures in a continuous effort to improve field financial reporting and compliance.
Audit Preparation
- Collects and organizes information from countries in preparation for the annual external audit and/or program specific audit.
Award Administration
- Records award and account numbers and availability of project funds. Prepares donor required invoices and financial reports in accordance with award terms and conditions. Supports the design, implementation, management and monitoring of award and sub-award systems and workflow processes and procedures.
Budgeting
- Assists in the preparation and monitoring of the annual budget, financial forecasts and cash flow projections. Prepares budgets and modifications for cost proposals in compliance with the requirements of RFPs, RFAs or other solicitations. Serves as a budgetary liaison with partners and provides guidance and technical assistance to assist partners to complete necessary budget forms in a timely manner.
Financial Capacity Building and Development
- Assists with training country finance staff on all Pathfinder financial policies and procedures
Project Management and Participation
- Leads, manages or participates on cross-functional project teams
Minimum Education and Work Experience:
- Bachelor’s degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies.
- 4 years’ professional experience working in finance, financial monitoring, policies, and administration.
- Experience working in international non-profit.
- Prefer: Work experience in international Finance and Accounting in an organization of at least $50M in revenue with multiple international offices.
- Prefer: Work experience with Serenic/Microsoft Dyanamics NAV financial systems.
- Prefer: Work experience with government grants and contracts.
- Prefer: Experience living or working in the Northeast part of Nigeria and understanding of program context, field realities, and technical needs.
Competencies/Attributes:
Minimally Required Job-specific Competencies
- Donor Rules and Regulations: Foundational knowledge of donor, and other governmental and nongovernmental agencies' rules and regulations.
- Financial Accounting Systems Implementation: Foundational knowledge of financial accounting systems implementation at a project or program management level.
- Financial Systems: Foundational knowledge of operations, financial management, organization, and planning, as well as operational knowledge of major accounting, reporting and finance functions. Proven ability to work with others to prepare budgets.
- Financial Reporting: Ability to prepare and develop required financial reports.
- PC Tools: Foundational knowledge of finance and accounting software applications to include systems, data and spreadsheets.
- Audit Process: Foundational knowledge of the audit system, process and tools.
- Compliance: Foundational knowledge of compliance standards and guidelines.
- Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
Minimally Required Organizational Competencies:
- Project Management Planning and Leadership: Ability to lead and manage cross functional initiatives.
- Analysis and Sound Judgement: Advanced analytical and trouble shooting skills.
- Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
- Software Applications: Foundational knowledge of MS Excel, PowerPoint, Word, and Outlook.
- Languages: Proven ability to write and speak using local language and English language
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned program, including program strategies and indicators.
- Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Influencing and Customer Service Skills: Proven ability to influence using diplomacy skills with key stakeholders. In-depth demonstrated customer service skills.
- Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
- Matrix Management: Ability to thrive in a matrixed organization.
- Confidentiality: Proven ability to maintain confidentiality on work-related issues.
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Job Purpose
- Provides technical leadership in a program area. Collaborates with project team on project activities that have a combined program focus. Collaborates with other members of the project team to ensure that deliverables meet the needs of intended populations. With capacity building and developing as a guiding principle, engages closely with government and/or local NGOs on the design, management and monitoring of all field-based programs. Coordinates with in-country agencies and programs to ensure linkages and to identify opportunities for integration between SRHR and SSCB services and broader health, educational, vocational, and other non-health interventions that meet the needs of intended populations. Assesses technical and training needs, reviews and adapts training materials, and contributes to scaling up successful experiences in implementing best practices in clinical and community settings that lead to increased use of family planning services. Ensures that the project team draws on state-of-the-art knowledge and practices in the areas specific to the program area. Partners with other technical advisors to enable policy, research and programs that benefit women and female children.
Key Performance Areas
Major Activities / Responsibilities
Technical Assistance
- Provides technical assistance to country offices, host country governments, local partners, and other agencies to assess needs and develop SRHR and SSCB standards and guidance, and/or provide SRHR and ISS & CB services that are responsive to the needs of intended populations.
Technical Support for Proposals
- Provides technical support on the development of proposals, including participation in strategizing for technical approach, proposal writing and proposal review.
Strategic Leadership
- Provides strategic technical leadership and expertise to project sites on the implementation of high quality SRHR and SSCB products and services at community levels. Leads in the development of or providing technical assistance in the global and country-specific approaches, tools and materials supporting tailored approaches for intended populations in SRHR and SSCB programs. Builds on existing tools and develops or adapts innovative approaches to ensure the efficiency, acceptability, and impact of SRHR and SSCB products and services
Programming Design and Implementation
- Leads in the design, development, and implementation of innovative, effective, country appropriate programming for SRHR and SSCB to build and develop capacity of intended populations.
Resource Management
- Collaborates with other USAID project teams, WHO and other donors and country-based entities in the development and implementation of SRHR and SSCB services to bring a broad range of resources to meet multiple needs of intended populations.
Quality Assurance
- Works with the technical team to ensure that best practices for services and service integration are well documented, evaluated and poised for scale up. Coaches and builds teams to optimize staff performance programming, target setting and project workplan and scale-up.
Brand Ambassador
- Represents Pathfinder International to external organizations and audiences at professional meetings and conferences as assigned.
Liaison with Key Stakeholders
- Liaises and coordinates with key stakeholders, including USAID/Washington, missions, other donors and USG agencies, and international and local partners such as Bureau for Global Health, World Health Organization, IBP, to play a highly proactive role in repositioning family planning as a preventive health and a socioeconomic development intervention and to share lessons and technical information.
Minimum Education and Work Experience:
- Bachelor’s degree in public health, business, marketing, social science or related discipline.
- Prefer: Master’s degree in related field, such as master’s in public health
- 10 years’ experience in working in international development, preferably in implementing programs in Nigeria.
- 5 years’ international non-profit experience
- Prefer: Experience in project design
- Prefer: Experience living or working in the Northeast part of the country and understanding of program context, field realities, and technical needs.
Competencies/Attributes:
Minimally Required Job-specific Competencies
- Country Specific Public Health System: Advanced knowledge of the countries’ public health systems.
- Sexual and Reproductive Health and Rights: Deep knowledge of family planning and reproductive health principles, practices and services of programs, including program strategies and indicators, and the latest professional developments in SRHR and SSCB. Proven skills in designing, implementing, monitoring, and evaluating development and intervention activities, preferably with USAID, WHO, or other donor organizations working in the health sector.
- Program Operations and Development: Mastery of skills in implementing and managing similar program operations in the developing world, including advocacy.
- Proposal Development: Mastery of skills in proposal development from concept to full proposal, resource mobilization, and proven ability to raise substantial research/development funds.
- Leadership: Mastery of skills as a leader in health and health service delivery strengthening in developing countries and proven ability in developing strategic plans.
- Program and Project Planning and Management: Deep skills in program and project management and planning to fulfill performance objectives, including the timely implementation, and reporting of donor-funded program activities. Operations and Financial Management: Deep knowledge of operations and financial management in developing countries.
- Change Leadership: Ability to demonstrate a high degree of flexibility in managing change across a broad group of stakeholders in an inclusive manner.
- Presentation Skills: Proven ability to make presentations on results and products to small and large groups.
- Community Relations: Mastery of skills in facilitating work relationships between partners, government officials, and communities.
- Minimally Required Organizational Competencies:
- Software Applications: Advanced knowledge of MS Excel, PowerPoint, Word and Outlook.
- Languages: Proven writing and speaking skills using local languages and English language.
- Communication and Influencing Skills: Proven ability to influence others through diplomacy and proven oral and written communication skills.
- Passion for Sexual and Reproductive Health and Rights: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress effectively in a fast-paced environment.
- Matrix Management: Ability to thrive in a matrix organization.
- Confidentiality: Ability to maintain confidentiality on work related matters.
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Job Purpose
- Provides overall program management during the full project lifecycle by establishing or supporting sound project and program management practices to ensure successful outcomes. Contributes to the development and monitoring of project workplans and helps to track project spending. Contributes to Pathfinder’s new business development. Works with a multi-disciplinary team and may serve as the Pathfinder spokesperson on behalf of the project to promote the project goals, achievements, and strengths to key stakeholders. As appropriate, supports Pathfinder’s technical workstreams. Collaborates with project team on project activities that have a combined program focus. Collaborates with other members of the project team to ensure that deliverables meet the needs of intended populations. Ensures that the project team draws on state-of-the-art knowledge and practices in the areas specific to the program area.
Key Performance Areas
Major Activities / Responsibilities
Technical Assistance
- Provides technical assistance to country offices, host-country governments, local partners, and other agencies by contributing to report reviews; technical reviews; identification and provision of topic-specific technical assistance; and capacity building and working with local partners. Reviews and provides input on project reports, data, and progress against project workplans
Project Work Plans and Execution
- Supports development of and provides oversight of execution on the development of project work plans and revises as appropriate to meet changing needs and requirements.
- Identifies resources needed and assigns individual responsibilities. Provide guidance, tools, and resources to manage dayto-day operational aspects of a project and scope. Reviews deliverables prepared by team before passing to client. Enforces organizational standards. Ensures all project documentation is complete, current and stored appropriately.
Financial, Resource, and Risk Management
- Provides oversight on project budgets, conducts monthly financial reviews and analysis to ensure compliance with Pathfinder and client requirements. Supports project staff to effectively procure and manage resources, following Pathfinders and/or client systems and processes. Resolves and/or escalates issues in a timely fashion.
- Facilitates identification of issues and resolutions to mitigate risks.
Project Meetings
- Holds regular status meetings with project team.
- Ensures multi-directional communication between the project and country teams and other relevant organizational team members.
- Facilitates team meetings.
Donor Compliance
- Complies with and helps to enforce standard.
- Policies and procedures, serving as a Trainer of Trainer on specific USG and Pathfinder rules and regulations.
Communication
- Delivers engaging, informative, well organized internal and external presentations
Business/Proposal Development
- Contributes to Pathfinder’s proposals, including responses to competitive bids. Inputs into program designs, staffing plans, workplan and budget alignment, adherence to donor and
- RFA guidelines, as appropriate, and other tasks as assigned.
Quality Assurance
- Monitor and works with the technical team to ensure that best practices for services and service integration being implemented are well documented, evaluated and poised for scale up.
Partner Management
- Supports the development of partner agreements, including supporting identification and tracking of deliverables and budgets.
Minimum Education and Work Experience:
- Bachelor’s degree in management, public health, business, marketing, social science or related discipline.
- 5 years program management/support experience working in international development, preferably in implementing programs in Nigeria.
- Experience working in international non-profit
- Prefer: Experience in project design
- Prefer: Experience living or working in the Northeast part of the country and understanding of program context, field realities, and technical needs.
- Community Relations: Intermediate skills in facilitating working relationships between project teams, donors, partners, government officials, and communities.
Competencies/Attributes:
Minimally Required Job-specific Competencies
- Country Specific Public Health System: Basic understanding of the countries’ public health systems.
- Sexual and Reproductive Health and Rights: Basic knowledge of contraception and reproductive health principles and rights, practices, and services, including program strategies and indicators, and the latest developments in the field.
- Program Operations and Development: Intermediate skills in implementing and managing global health program operations in the developing world.
- Proposal Development: Basic skills in project management-related tasks within proposal development from concept to full proposal.
- Leadership: Advanced skills as a leader in program or project management as part of health and health service delivery strengthening in developing countries.
- Program and Project Planning and Management: Intermediate skills in program and project management and planning to fulfill performance objectives, including the timely implementation, and reporting of donor funded program activities.
- Operations and Financial Management: Basic knowledge of operations and financial management in developing countries.
- Change Leadership: Ability to demonstrate a high degree of flexibility in managing change across a broad group of stakeholders in an inclusive manner.
- Presentation Skills: Ability to make presentations on results and products to diverse stakeholder groups.
- Minimally Required Organizational Competencies:
- Software Applications: Advanced knowledge of MS Office products, including MS Word, Excel, Outlook, and PowerPoint.
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services including strategies and indicators.
- Passion for Sexual and Reproductive Health Services: commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Communication: Advanced oral and written communication skills.
- Languages: Advanced writing and speaking skills using local language and English language.
- Project Planning and Management: Advanced skills in project planning, coordination, monitoring and management.
- Customer Service: Advanced customer service skills.
- Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and project management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented, and ability to manage stress.
- Global and Cultural Effectiveness: Ability to communicate, collaborate with diverse stakeholders and achieve operational outcomes.
- Matrix Management: Ability to thrive in a matrixed organization.
- Confidentiality: Proven ability to maintain confidentiality on work-related issues.
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Your Impact:
- As a Senior Technical Advisor, MEL you will strategically collaborate with country teams to develop, promote, and apply Pathfinder’s MEL standards, tools, and practices to achieve high-quality and customized MEL approaches. Reporting directly to the Senior Manager, MEL, you will play a pivotal role in driving the design of robust MEL frameworks during the proposal phase, ensuring that MEL strategies are well-resourced, context-specific, and aligned with donor and organizational goals.
Key Responsibilities:
Proposal Design and Review:
- Leads or assists teams in designing and articulating MEL approaches at the proposal phase that are fit-for-purpose and aligned with Pathfinder’s MEL strategies and standards.
- Provides input to technical approach, including participating actively in development of the Theory of Change.
- Reviews the MEL narrative section to ensure that MEL approaches and principles of quality are folded into project design.
- Assists in the development of the proposal’s results framework and proposed metrics and in assessing the levels of ambitiousness and reasonableness of target values included therein.
Research & Evaluation:
- Leads or assists teams with research and evaluation efforts using the latest implementation science methodologies and techniques. Advises on human subject’s research (HSR) issues, ensures timely submission of high-quality research study protocols to institutional review boards (as necessary), and design of survey instruments.
- Assists in quantitative and qualitative data analysis. Serves as Program Design Lead for research-oriented proposals and business development opportunities.
- Contributes to evidence curation and dissemination, including abstracts and peer-reviewed manuscripts for conference presentations and publications.
Organizational Systems, Policies, Standards and Guidelines:
- Develops or contributes to organization-wide policies, guidelines, tools, and standards in alignment with MEL strategy and organizational needs.
- Ensures proper adherence to Pathfinder’s policies and procedures.
MEL Project Planning and Implementation:
- Advises projects on MEL plan development, including appropriate selection of final project indicators, targets, data sources/methodologies, and work plans to ensure effective implementation.
Data Collection:
- Advises project staff on conceptualization, development, and implementation of appropriate systems and processes for collecting, reviewing, and using MEL data to track progress against goals, meet donor targets, improve the quality of the interventions, report to stakeholders, and contribute to organizational accomplishments.
- Advises and helps design appropriate data collection tools/instruments, including survey questionnaires, interview guides, and facility assessments.
Data Review, Analysis, and Use:
- Provides technical assistance to country offices and projects on analysis and synthesis of results from routine and non-routine data sources.
- Facilitates learning from project results/findings to inform and influence program implementation.
Brand Ambassador:
- Represents Pathfinder International to external organizations and audiences at professional meetings and conferences as assigned.
What You Bring:
- Master’s or doctoral degree in demography, epidemiology, statistics, social sciences or a related public health field; or a combination of education and experience that yields the required competencies.
- At least 7 years of progressively responsible MEL experience in sexual and reproductive health and rights (SRHR), climate resilience, women’s economic empowerment, and/or health systems strengthening.
- Proposal Development: Mastery of skills in MEL proposal development from concept to full proposal.
- Proven experience in applying data analysis, management, and visualization software packages/tools.
- Mastery of skills in the ability to apply quantitative and qualitative research methods, including study design, protocol drafting, instrument development, data analysis, manuscript writing, etc.
- Advanced skills in the ability to develop learning agendas, create and organize knowledge exchange fora, and implement collaborating, learning, and adapting (CLA) approaches, plans, tools, and processes at a project, country, and organizational level.
- Proven skills in results dissemination, knowledge sharing, and organizational learning, systems development, implementation, evaluation, and improvement.
Preferred Qualifications:
- Experience living and working in low and middle-income countries.
- Certifications in Monitoring, Evaluation and Learning
- Multilingual capabilities (French, Portuguese, or Arabic).
- Donor Familiarity: Experience working on US government-funded proposals and projects; preference for USAID experience.
Why You’ll Love Working with Us:
- Join an innovative, forward-thinking organization that values your growth and ideas.
- Work within a supportive, collaborative environment.
- Make a meaningful impact on our organization MEL frameworks.
- Enjoy a competitive salary and comprehensive benefits package.
- Benefit from flexible working arrangements and the opportunity for global engagement.
Method of Application
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