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POSITION SUMMARY

• The responsibilities of this position will be to support the Head of Finance in carrying out the day-to-day responsibilities including payment expenses, asset reconciliation, tax, and payroll as well as maintaining the bookkeeping entries and filing accounting documents.
• The Finance Assistant works under the supervision of the Head of Finance in collaboration with the Finance Team.

MAJOR ACCOUNTABILITIES

The Position   will:

• Reconcile finance records with the assets register.
• Assist in maintaining a secure filing system for the financial documentation. Perform the translation, photocopy, and scanning works of the Finance department.
• Assist in ensuring valid supporting documents are attached; completeness of supporting documents in all respects, before cash and bank payments are made.
• Assist with timely payments. Prepare cheques and bank wire transfer slips and remit for signatures.
• Photocopy the proof of payment and file them with invoices in chronological order. Deal with local banks. Submit and collect documents from local banks.
• Prepare payment transfer instructions for Bank payment when required.
• Reconcile advances, when necessary, with support from the Finance Officers.
• Assist in ensuring proper filing of accounting documentation.
• Perform any other task as assigned.
• Vet all the invoices/PVs received from partners and vendors
• Ensure that the guidelines of the donor/funding stream as well as our institutional guidelines are adhered to.
• Monitor revenue, expenditure, and administrative transactions thus maintaining internal control.
• Review documents for chest X-rays and ensure that they are validated by the Cluster Coordinator and Linkage Coordinator before sending them to RAN HQ.
• Ensure review of sputum shipment forms by Sample Movement Consultants (SMCs) ensuring that sample movements are batched in line with GF guidelines.
• Review all documents for incentives to ensure that bank account details and contact details for spokes and hubs and correct.
• Ensure that correct account details and contact details are validated for payment of case management and confirmed cases to facilities.
• Periodic spot checks at hubs and spokes.

EDUCATION

• An academic degree (BSc/HND) from relevant institutions in Accounting or Finance is required.

EXPERIENCE, SKILLS & MINIMUM REQUIRED QUALIFICATIONS

• At least 3 years post-qualification experience.
• Advanced M/S Excel experience – LOOK UP functions; WINPACCS, Quickbooks, etc.
• NGO experience is an advantage.
• Accounting skills and experience in the general ledger, journal entries, and cash/bank management.
• Attention to detail.
• Excellent analytic skills.
• Creativity and proactive attitude.
• Excellent interpersonal and communication skills, and ability to work in a multicultural environment.
• High level of confidentiality and integrity.
• Strong organizational skills, and ability to handle multiple priorities autonomously.
• Ability to work in a fast-paced, multi-cultural, and close-knit team to deliver tangible results on a deadline.

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RESPONSIBILITIES

Service Scale-Up Oversight:

• Provide day-to-day oversight for the scale-up of community TB/DRTB, HIV, and PPM services across the state.
• Coordinate with all the ad-hoc field workers engaged by RAN to ensure effective service delivery.

Seamless Coordination and Data Reporting:

• Support the STO in ensuring seamless coordination and robust data reporting.
• Work closely with cluster coordinators, cascade monitors and LGA TB/HIV reporting structures.

Knowledge Transfer and Capacity Building:

• Collaborate with the state STBLCP and SASCP to facilitate knowledge transfer and capacity building as TB and HIV service integration is being scaled up.
• Build the capacity of existing state TB and HIV structures toward program sustainability.

Data Collation and Analysis:

• Collate and analyze program data following LGA validation of TB and HIV data.
• Identify the gaps in providers, facilities, and LGAs and develop remedial actions.

Workplan Development:

• Develop weekly state/LGA TB/HIV activity work plan in line with the approved state budget.

Technological Solutions Management:

• Onboard field teams and service providers on technological solutions (MATS, CommTB, AIM 250, EPCON, specimen movement dashboard).
• Manage the back end of these systems and work with the central teams to troubleshoot issues.

On-Site Mentoring and Capacity Building:

• Provide on-site mentoring and capacity building for TB/HIV PPM and community service providers in the state.

Activity Review and Approval:

• Review weekly community TB and HIV activity reports from outreaches, Active Case findings, and HTS among pregnant women conducted across all LGAs by the CBOs.
• Assess work plans and budgets for subsequent week’s activities for STO approval.

Line Listing of DRTB Patients and HIV-Positive Pregnant Women:

• Maintain the state’s line listing of all DRTB patients identified from PPM and community interventions working in close collaboration with STHCM.
• Support the STBLCP and SASCP in ensuring 100% linkage to treatment for HIV-positive pregnant women identified in the community.

Supply Chain Management:

• Maintain statewide visibility of TB/HIV program commodities, consumables, and medicines.
• Collaborate with state TB and HIV logistics officers.
• Redistribute RTKs and medicines to LGAs as needed.
• Manage supplies and distribution of mama packs and the action meal.
• Prepare distribution plans and generate monthly utilization reports.

Requirements/Qualifications: The candidate to be considered must have:

• Possession of a University degree and/or relevant qualification..
• At least 1 year of M&E work experience.
• Proven work experience as a Technical Assistant in a health-based NGO or similar role will be an advantage.
• Familiar with and resident in the project state.
• Experience in working with local communities including conducting health awareness in community settings.
• Understand teamwork and possess good interpersonal skills.
• Good writing and communication skills.
• Working knowledge of Microsoft packages at least MS Excel, MS Word, and PowerPoint.