Fresh Jobs at Terra Energy Services Nigeria Limited

Job Responsibilities:

• Ensure onsite training event activities are performed as per the “Event Readiness Process/System”
• Provide Emergency support / help for training
• Ensure the Event Facilities are setup correctly and have the necessary equipment
• Communicate with instructors and outside vendors in both written and spoken correspondence
• Support the facilitator and ensure they have the required access to the facility
• Interface with local suppliers (e.g. Transport, Restaurants)
• Coordinate and block Instructor’s dates & timing in lines with the training and workshop calendars.
• Arrange for the training materials, manuals, hand-outs and other instructional aids; arrange for equipment setup (like AV, toys, etc.) and refreshments.
• Manage the training logistics (training room booking, manage access, photographer, etc.) and sharing detailed information to participants and trainers in advance.
• Participate in the kick-off of the program, administer the essential program briefings, calibrate with the speaker and stakeholders.
• Monitor completion of training activities - Pre-work, Certificates.
• Update Wiki/SharePoint/Global Website.
• Ensure activation of registration link, roster & Logistic management on the LMS
• Communicate with the internal and external vendors, Ready the Purchase Order.
• Manage Moodle Administration activities for Blended Trainings.
• Maintain attendance records and feedback sheet, issuance of certificate, etc.
• Generate report from Cognos and update employee database as per the process.
• Calibrate with Remote Coordinators for any changes/updates in the training event/program.
• Ensure smooth running of events as per the Program / Course Metadata in the CRM.
• Follow the workflow / communication process on the CRM and adherence of case management process.

Academic Qualification:

• University degree/Higher National Diploma in any relevant Discipline

Work Experience

• Minimum of 5 years of relevant work experience .

KPIs:

• 100% Adherence to IOGP Life Saving Rules
• Quality Admin support services
• Budget and financial performance
• Vendors Management
• Customer Service management
• Meetings/functions

KEY SKILLS

• Adept at working with enterprise Microsoft Office Suite (Excel, Power Point, Skype); SharePoint, etc.
• Ability to work with cross-functional teams, build relationships, and foster partnerships.
• Familiarity with adult learning principles, instructional design, and industry trends.
• Effective verbal and written communication

SOFT SKILLS:

• The ability to create and maintain cordial working relationships with colleagues.
• Good Communication & team-working disposition.
• Good organizational and Networking skills.
• Flexible, adaptable, and a fast learner and teacher.
• A commitment to professional development, and a Continuous Improvement mindset

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• We are looking for a highly skilled Learning Facility/Prod. Workshop to join our team.

Job Responsibilities:

• Learning Production Workshop Management and Supervision
• Maintain availability of training workshop equipment and simulators in line with approved plan/Budget.
• Ensure Workshop/equipment/simulators are in ready state and condition as well as fit for the future and support SMEs in the execution of training that requires the use of workshop equipment/simulators.
• Partner with assets SMEs to design a fit for purpose training and seek an opportunity to secure disused equipment and simulators which will be useful for upskilling and multi-skilling our staff at a low cost.
• Assemble components and set up training systems for a range of training as required by the SMEs and LAs.
• Provide safety instruction to staff on the effective and safe operation of a range of workshop equipment/simulators in OD&L training workshop to support journey to goal Zero prior to commencement of Hands-on practice in OD&L workshop.
• Ensure availability of intervention PPEs in good condition in the workshop.
• Ensure that excellent housekeeping is maintained in the training workshop
• Support staff on training in the workshop through guidance and assistance in the use and operation of Equipment and Workshop.
• Review and update training and assessment material in collaboration with the LAs, SMEs and departments to reflect the intended purpose.
• Support the introduction of new workshop equipment and upgrade of existing ones to address training needs as they are required.

Learning Facility Management and Supervision

• Act as the asset holder site supervisor to ensure Goal Zero is achieved by making sure all activities within the Centre are carried out in compliance with HSSE standards.
• Supervise all maintenance activities in the Learning Centre and maintain schedule with Real Estate (NGRE) Vendors to avoid disruptions of Learning Delivery.
• Supervise all upgrade works and repairs in compliance with SLAs and standards.
• Manage Learning aids to support effective delivery of all learning events.
• Manage OD & L Restaurant and Provide efficient catering services to learners in support of our learner experience goals.
• Manage ad-hoc catering Vendors
• Manage Stationeries to eliminates wastage.

Academic Qualification:

• University degree/Higher National Diploma in any relevant Discipline

Work Experience

• Minimum of 5 years of relevant work experience .

KPIs:

• 100% Adherence to IOGP Life Saving Rules
• Learning Prod. Workshop maintenance
• IA Learning Centre maintenance
• Facility Management
• Meetings/functions

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Duties responsibilities

• Manage administrative office and functions for the ER/IR team members
• Act as liaison and administrative interface between ER/IR and HR office department intermediaries.
• To support the ER/IR team in providing a wide range of administrative and organizational support.
• To maintain an organized system of tracking, monitoring, prioritizing task and targets, making sure they are achieved.
• Prepare the annual ER/IR budget
• ER/IR budget holder
• Properly register all ER/IR vendors in the system and ensure prompt payment of service and material invoices are paid on time.
• Raise service entry requests and other functions in SAP EP Blueprint
• Raise all Financial Invoices for Union activities purposes
• Carry out local ordering, contracts processing and various ancillary duties
• Raise request for cash advances, monitor expenses and prepare reconciliation/settlement
• Maintain good record keeping for all payment made and received.
• Provide administrative and business support services to line.
• Establish and maintain efficient filling and retrieval systems for the team.
• Liaise with immigration, travel services and BTI for ER/IR travelling.
• Raise local flight /accommodation ER/IR consultants
• Raise transport request for ER/IR as required for business visits and ensure proper journey management is in place.
• Logistics and Material Support – Expedite materials requirement for ER/IR.
• Sustain the tempo of good communication and cordial working relationship with ER/IR staff, HR team, and various external contractors
• Ensure compliance with SPDC security policy and follow up on all HSE recommendations. To support the aims and objectives of SPDC, her values, success factors such as excellence and competence, professionalism, flexibility, respect, accountability, and balance.
• Support and promote diversity and inclusiveness

Qualifications

• University degree/Higher National Diploma in any relevant Discipline
• Previous experience in an HR/ Administrative or related position
• Familiarity with office machines (e.g., fax, intercom, printer etc.)
• Knowledge of office management
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation

KPIs:

• 100% Adherence to IOGP Life Saving Rules
• Quality Admin support services
• Budget and financial performance
• Vendors Management
• Customer Service management
• Meetings/functions