Jobs Openoings at Management Sciences For Health - MSH

Job Summary

Under the overall supervision of the Director of Finance and Administration (DFA)-PMI, the Accountant will be responsible for assisting the state Senior Accountant/Finance Manager with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donor against fraud, loss or misuse. The Accountant will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The Accountant will be aware of, and adhere to, MSH’s Procurement Integrity standards in all activities. 

Responsibilities

• Prepare payment vouchers.
• Properly code all transactions.
• Control and enter all expenses from the petty cash.
• Payment of expenses, including per diem and transport to participants during activities in the field.
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the MSH account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone).
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Preparation and filing of forms for payments of taxes and social security.
• Other tasks as requested by supervisor.
• Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
• Ensure that treasury practices in country minimize MSH’s cash exposure.
• Ensure that entries are entered into financial system accurately and timely.
• Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
• Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures.
• Monitor and ensure compliance.
• The responsibilities and duties are indicative only and are subject to change to meet the needs of the project, the organization and the donor

QUALIFICATIONS

Required Education

• Minimum of University Degree or HND in Accounting / Finance.

Required Experience:

• 4 - 5 years’ of post degree/HND experience in accounting/finance.
• Knowledge of US Government funded programs, regulations and requirements.
• Experience or understanding of key aspects of accounting.
• Experience with international ngos /USAID funded projects will be an advantage
• Proficiency in Microsoft Office programs, especially Excel spreadsheets.
• Experience in the use of accounting software (QuickBooks preferred).
• Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
• Demonstrate good judgment and sound financial "common sense".

Knowledge and Skills:

• Verbal and written language skills in English required including speaking, writing, understanding, and reading and the ability to conduct business in English.
• Excellent communication skills.
• Excellent organizational and interpersonal skills with a service-oriented outlook.
• Advanced reporting skills.
• Computer skills including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience).

Competencies:                      

• Ability to work under pressure.
• Ability to work independently, prioritizes tasks, and meets deadlines.
• Ability to work in a team extensive knowledge of USAID rules & regulations and experience with U.S. government projects.
• Understanding of the tenets of cash control and asset management, and must be able to complete timely and accurate account reconciliations.
• Ability to follow MSH and donor policies and procedures for procurement and documentation, and ensure adequate accounting documentation for a proper audit trail.

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 The Case Management/MIP Officer will be supervised by and report to the State Technical Malaria Lead. The Case Management/MIP Officer’s responsibilities will include ensuring the availability of updated national policies and strategic documents to SMEPs, LGAs, and health facilities; providing TA to SMEP to improve malaria case management including diagnostic, and MIP with focus on IPTp at health facilities; coordinating with SMEP to ensure planned trainings occur as planned, and followed up trainings conducted; supporting the planning of and participating in ISS, and ensuring the coordination of malaria case management and MIP/IPTp activities within SMEP and with partners.

• Engage the State Malaria Elimination Program, SMOH, SPHCDA, and relevant partners to adopt/adapt the latest national malaria case management and MIP policy (specifically for IPTp), guidelines and strategies
• In collaboration with the State Technical Malaria Lead (STML), provide malaria technical expertise in the development and monitoring of the state malaria annual work plan (AOP).
• Work with the STML to build capacity of State Malaria Elimination Program (SMEP), health providers at supported health facilities and in the community in provision of quality malaria case management and MIP services, specifically for IPTp.
• Provide TA to the SMEP and SMOH in the implementation of a Quality of Care guidelines for malaria services at the state level, Quality Assurance of diagnostic testing, and linkages of positive malaria cases to treatment for both uncomplicated and severe malaria cases.
• Provide TA to the SMEP and SMOH on effective engagement of public health service providers, and compliance with case management and MIP/IPTp national guidelines
• Collaborate with other PMI-S state project team to support roll out of malaria policy guidelines, SOPs and Job aids to health workers in public and private health facilities through continuous professional development (CPD) programmes.
• Contribute to preparation of project reports, documentation of good practices, technical publications, and success stories.
• Contribute to visibility of PMI for States Project work through innovative presentation of project approaches and results at state, federal and international levels.
• Work with the SME team to monitor and analyze overall state data, particularly malaria case management, and IPTP data.

QUALIFICATIONS

• A first Degree in a health field, preferably in nursing or medicine and a Master's degree in Public Health, Public Administration, Management related discipline, or equivalent training.
• At least 5 years’ experience in health program management in developing countries, three of which should be in providing clinical services at health facilities; and at least 2 years’ experience providing TA to health facilities on malaria case management and MIP/IPTp, according to latest national/WHO treatment guidelines.
• Previous experience working with MAPS or SuNMaP1 will be an advantage.
• Demonstrated capacity to collaborate with State Health departments, SPHCDA, partners supporting SMOH, and LGAs to achieve results.
• Experience with MIP/IPTp interventions, and familiarity with MIP/IPTp national guidelines, and strategies.
• Proven programmatic, technical and managerial expertise in providing TA to health workers to strengthen their technical, management and/or leadership capacity, systems and processes, and sustainability potential.
• Strong interpersonal communication and organizational skills.
• Computer skills: Windows applications for word processing and spreadsheet software.
• Good written skills to manage project communications and disseminate project information are required.
• Demonstrated strategic agility, diplomacy, conflict management, and team building skills, to ensure internal coherence among diverse team members and sub-partners, as well as external relations with the State Ministry of Health, civil society, private sector and other stakeholders.