Admin & Facility Manager - Manufacturing at Ascentech Services Limited

Responsibilities

• Ensure that daily office operations are performed seamlessly and efficiently.
• Ensure the office is stocked with necessary supplies of stationery and all equipment is in good working condition and maintained as and when due.
• Manage mail delivery to and from Clients and Customers in an efficient manner
• Ensure good housekeeping of the Company’s premises and facilities and good aesthetics of the Company’s administrative Office.
• Coordinate staff local travels arrangements and including flights management and hotel reservation for Company’s visitors.
• Manage the Company’s car park for efficient use by authorized personnel.
• Create and maintain efficient assets register for all company’s equipment and machinery.
• Supply and Monitoring of inventory of office and Factory Staff requirements.
• Coordinate appointments and meetings with statutory and compliance Officials and also managing staff calendars.
• Develop and review administrative systems, procedure and policies.
• Process statutory documents for company’s vehicles and ensure timely routine and maintenance service of all Company’s trucks and vehicles.
• Secure accommodation for expatriate staff and managing of lease agreement for such demised premises and other rented apartments.
• Supervise and manage the security architecture of the company and ensure its optimal performance to meet the security need of the Company.
• Liaise with Lagos State Traffic Management Authority and other associated bodies for easy and unhindered movement of our trucks within Lagos and responsible for maintaining relationship with such bodies within the business routes for our trucks.
• Maintain record of all Drivers and get acquainted with the requirements of traffic rules and operations for Company’s trucks within and outside of Lagos.
• Developed, monitored & implemented procedure, process & work instruction for Admin dept.
• Monitored consumption rates of individual staff/department of office consumables for proper control.
• Partake in periodic internal audit & Surveillance audit.
• Evaluate ISO implementation on monthly bases with target performance. Process objective vs actual performance.
• Kept preventive maintenance records of vehicles and flag 2 weeks before due date.
• Ensured all company trademark for all the prospective countries are properly monitored and followed up with the expiry dates.
• Supervised and kept records of the company’s agreements.
• Kept maintenance records of daily power consumption of the generators.
• Ensured all spare parts bought for both the factory and generators are recorded by admin and kept with the store keeper.
• Trained admin staff on their respective tasks.
• Prepared budget statements for all HODs conferences, itineraries and other travel welfare.
• Processed and secured all staff’s visa.
• Secured and processed all bills for itineraries, visas and conferences, invoicing and debiting the appropriate department.
• Made international and local hotel reservations for the MD, HODs and staff.
• Secure all international travel tickets for the MD all HODs.
• Any other duty as may be assigned by the GM Operations.

Requirements

• Degree in Business Administration or related discipline.
• 7 years plus cognate experience in Admin & Facility management.
• Excellent analytical and problem-solving skills.
• Excellent resource management skills.
• Excellent presentation, communication/ facilitation and interpersonal skills.
• Highly motivated, flexible & proactive
• Effective in solving complex and demanding operational & managerial challenges in order to deliver the highest quality & consistency in terms of vessel and service performance.