Executive Assistant at Amy Consulting

Job Description

• Our client is currently looking to hire a seasoned Executive Assistant to the CEO.
• He / she will be responsible for providing comprehensive support to the CEO and managing the organisation’s operations.
• This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems whilst maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Provide sophisticated calendar management for the CEO.
• Prioritize inquiries and requests to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation. This includes assisting with special tasks/projects, drafting and reviewing documents, reports and presentations; preparing information for meetings; drafting and preparing correspondence; maintaining contact database; and making travel arrangements.
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the CEO. This includes those of a highly confidential or critical nature. Prioritize and determine the appropriate course of action, referral or response.
• Work closely with the CEO to keep him well informed on all upcoming commitments and responsibilities, following up appropriately.
• Anticipate the CEOs needs ahead of meetings, conferences and so on.
• Providing a bridge for smooth communication between the CEO and other stakeholders.
• Invest in building long-lasting relationships both externally and internally.
• Other projects/duties as assigned.

Qualifications and Certifications

• University Degree.
• 3 - 4 years work experience.
• Significant executive support experience.
• Expert proficiency with Microsoft Office.
• Technical proficiency and problem-solving skills.
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with a diverse group of people, including Board members, senior executives, and staff.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little guidance.
• Ability to react with the appropriate level of urgency to situations and events that require a quick response or turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.