Jobs at Talent Lab Limited

Job Description and Objectives

• The Driver and Personal Assistant will work directly with the Principal primarily as a Driver while functioning in a secondary capacity as a Personal Assistant to the Principal.
• In their capacity as a Driver, s/he is expected to drive the Principal to various destinations as required while ensuring that assigned vehicles are used and maintained in line with the Client fleet policy.
• In their capacity as Personal Assistant, S/he is expected to perform clerical and administrative tasks on behalf of their Principal.

Technical Responsibilities
Driving / Commuting:

• Act as a dedicated chauffeur to the Principal or other designated passengers
• Be solely responsible for conveying the Principal to all locations, except otherwise advised
• Ensure timely but uneventful arrival of the Principal at locations
• Ensure all logistics needs of the Principal are met routinely and timely
• Seek security clearance for all routes on behalf of the Principal
• Ensuring that all conversations and information of the Principal’s accessed on the job remain confidential

Vehicle Management:

• Ensure that the vehicle is cleaned and ready for use at all times
• Ensure routine fueling of the vehicle
• Perform vehicle inspections and ensure that all motor parts are always in good condition and in compliance with the fleet management policy
• Work with the designated maintenance garage to ensure the vehicle is road worthy and in good condition at all times
• Report all vehicle faults to the Head of Admin for approval for diagnosis and repairs
• Ensure that the relevant vehicle management tools like log sheets and vehicle checklists are completed daily for the vehicle
• Perform other tasks as required or assigned by the Principal

Personal Assistant Responsibilities:

• Provide sophisticated calendar management for the Principal
• Perform all administrative and clerical tasks assigned him/her by the Principal
• Know and manage the itinerary of the Principal as required
• Run errands and provide up-to-date security intel to the Principal
• Take accurate and comprehensive notes at meetings on behalf of the Principal, when required
• Receive visitor calls from the security unit and communicate directly to the Principal, in the most professional manner
• Act as a liaison between the Principal and internal and external sources in coordinating logistics for high-level meetings and making travel arrangements
• Manage inventory for the office of the Principal
• Manage databases and filing system
• Prepare internal and external letters and documents, including meeting plans and notes on behalf of the Principal
• Manage retirement of expense reports for the office of the Principal
• Provide event management support as requested
• Provide hospitality to guests and create a welcoming environment in the office of the Principal
• Coordinate with the admin team to arrange domestic and international travel and logistics for the Principal
• Perform other tasks as required or assigned by the Principal

Required Competencies
Core Requirements:

• Neat and smart appearance;
• Intelligent individual with a result-oriented approach to work with a high sense of confidentiality;
• A clear understanding of the time commitments of the role and a willingness to align his/her schedule to that of the Principal being supported;
• Ability to deal professionally with unforeseen circumstances or delays;
• Defensive driving skills. Must be able to drive in a security-compromised situation;
• Highly confidential, trustworthy and fast thinking;
• Demonstrated strong critical thinking, problem-solving, and self-leadership abilities;
• Good computer usage skills with familiarity in Microsoft® suite package and a Vehicle Management Software (VMS);
• Good interpersonal and communication skills;
• Emotional Intelligence for stakeholder management
• Excellent organizational and multitasking skills with the ability to handle conflicts;
• Fast learner, open to learning from peers, subordinates, and supervisors collaboratively and at a rapid pace;
• In-depth knowledge of vehicle maintenance

Education and Experience

• Academic Qualification: Minimum of a National Diploma or its equivalent in Logistics, Business Administration or Humanities;
• Professional Qualification: Possession of Trade Test Certificate I or II will be advantageous;
• Experience: Minimum of 5 years of progressive experience in Driving and Logistics management

Equal Employment Opportunity Statement:

• Client is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on race, colour, religion, gender, national or ethnic origin, age, marital status, genetic information or any other status or characteristic protected under applicable laws.

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Responsibilities
Capacity Development, Training, and Upskilling Program (CAPTRA):

Strategic Partnerships:

• Identify, cultivate, and establish strategic partnerships with educational institutions, industry associations, and other relevant organizations to promote CAPTRA.
• Collaborate with external partners to create mutually beneficial relationships that enhance the program's visibility and reach.

Participant Recruitment:

• Develop and implement a participant recruitment strategy to attract recent graduates and young professionals to the CAPTRA program.
• Utilize various channels, including social media, events, and partnerships, to effectively market the program and generate interest among potential participants.

Business Development:

• Drive business development efforts by exploring new avenues for program expansion and identifying opportunities for growth.
• Conduct market research to stay informed about industry trends, competitor activities, and potential areas for program enhancement.

Networking and Outreach:

• Represent the organization at industry events, conferences, and networking opportunities to promote CAPTRA and establish connections with potential participants and collaborators.
• Conduct outreach activities to engage with target audiences and build a strong community around the CAPTRA program.
• Collaboration with Internal Teams:
• Work closely with the CAPTRA team, including program coordinators and instructors, to align business development strategies with program objectives and ensure a cohesive approach.
• Provide insights and feedback to enhance the overall effectiveness and impact of the program.

Niche Talent Management (NTM):
Client Sourcing & Engagement:

• Engage with organizations seeking to address talent gaps across various industries.
• Liaise with industry leaders, HR managers, heads of agencies and those in the helm of affairs to keep track of their talent needs.
• Initiate communication with these organizations through methods such as cold calls, emails, and other channels.

Market Expansion:

• Drive business development efforts to expand our services beyond the development sector, adapting to the evolving needs of clients in various industries.
• Conduct market research to identify opportunities for growth and position the NTM service as a valuable solution.

Customized Recruitment Solutions:

• Collaborate with clients to understand their unique talent requirements and provide customized recruitment solutions.
• Leverage our curated database to connect organizations with top talent efficiently and with remarkable speed.

Program Coordination:
Cooperate outreach:

• Identify and engage with organizations that could benefit from our Program Coordination services.
• Use various channels such as networking events, social media, and direct communication to reach potential clients.
• Present the benefits and features of our Program Coordination services to potential clients.

Client Relationship Management:

• Develop and maintain strong relationships with corporate clients.
• Understand clients’ specific needs and customize our services to meet their requirements.
• Ensure high client satisfaction by providing excellent service and support.

Market Analysis and Strategy:

• Conduct market research to identify trends and opportunities within the program coordination space.
• Develop strategies to effectively position our Program Coordination services in the market.
• Analyze competitors and adjust our approach to stay ahead.

Partnership Building:

• Identify potential partners and collaborators to enhance our Program Coordination services.
• Establish and nurture relationships with educational institutions, industry associations, and other relevant entities.
• Negotiate partnership agreements that provide mutual benefits.

Proposal Development and Presentation:

• Prepare and present proposals to prospective clients.
• Tailor proposals to address the specific needs and goals of each client.
• Follow up on proposals to secure contracts and agreements.

Duty Station:

• The role is in Talent Lab’s Head Office but will require client calls in and outside the FCT.

Required Competencies:
Core competencies:

• Demonstrated ability to use technology for all business development activities.
• Proven experience in developing and implementing successful business development strategies.
• Ability to identify and pursue new business opportunities, expand service offerings, and drive revenue growth.
• Proficiency in sourcing and identifying clients to fulfill their talent requirements.
• Proficient in sourcing and engaging professionals effectively.
• Effective networking skills to connect with key decision-makers, industry influencers, and potential clients.
• Ability to engage with clients, understand their needs, and establish long-term partnerships.
• Strategic mindset to identify opportunities for market expansion and partnership development.

Required Education and experience

• Bachelor’s degree in marketing, sales, business development, business management or a closely related field.
• 3- 5 years experience in business development, partnership building, sales or similar roles.
• Strong networking and relationship-building skills.
• Excellent communication and presentation skills.
• Familiarity with the education and professional development landscape is a plus.

Equal employment opportunity statement:

• Talent Lab is an equal employment employer.
• We do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.